For approximately five years, the City of Miami Beach has had an agreement for various types of door related repair and replacement services. In order to establish a replacement contract, the City issued an Invitation to Bid 2018-028-ND (the “ITB”). The purpose of the ITB is to establish a contact, by means of sealed bids, with a qualified door contractor(s) to provide various routine door services on a time and materials basis, including parts, labor, materials, equipment, and supervision on an “as needed” basis, including emergency repairs. The ITB also seeks to establish a pool of prequalified vendors for large or other planned projects.

ITB PROCESS

ITB No. 2018-028-ND was issued on June 1, 2018, with bid opening date of June 27, 2018. One (1) addendum was issued. The Procurement Department issued bid notices to 95 companies utilizing www.publicpurchase.com website. 31 prospective bidders accessed the advertised solicitation. The notices resulted in the receipt of three (3) responses from: AAA Automated Door Repair, Inc., Best Garage Doors, Inc., and Master Door Corporation. See Attachment A for a tabulation of bids received. The ITB stated that the lowest responsive, responsible bidder meeting all terms, conditions, and specifications of the ITB will be recommended for award. Based on the bids received and the responsiveness of each bidder to the ITB requirements, the lowest bidder and second lowest bidder for each group is identified in the table below.

¹The bid submitted by AAA Automated Door Repair was found non-responsive for its failure to meet the Miami-Dade County License Requirement.

Below is summary information provided by each bidder.

AAA Automated Door Repair, Inc. has provided door related services to Miami Dade and Broward County for approximately 30 years. AAA specializes in international sales and installations and its products and services are provided to condominiums, hospitals, and other entities.  AAA has worked with the City of Miami Beach since 1986.  To date the City is satisfied with the services being provided.

Best Garage Doors, Inc. was incorporated in Miami Dade County in 1983. Since then, Best Garage has been servicing and installing doors for various governmental institutions including but not limited to Miami-Dade County, Homestead Air Force, Broward County, City of Hialeah, City of Coral Gables, and City of Oakland Park. Since 2012 Best Garage is the incumbent on the City’s current contract currently providing door related repair and replacement services.

Master Door Corporation, located in Miami, Florida, has been registered in the state of Florida as a profit corporation since May of 1994.  Master Door has worked with the City of Miami Beach since 2007.  To date the City is satisfied with the services being provided. 

After considering staff’s recommendation and the bids received, pursuant to ITB 2018-028-ND, I recommend that the Mayor and City Commission of the City of Miami Beach, Florida, approve the award of a contract to: AAA Automated Door Repair, Inc.. for Groups 1, 5 and 6, as primary vendor, and Group 2, as secondary vendor; and to Best Garage Doors, Inc., for Group 2, as primary vendor; and Master Door Corp., for Group 1, as secondary vendor; and further authorize the Mayor and City Clerk to execute the contracts.