A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER TO AWARD A CONTRACT PURSUANT TO INVITATION TO BID (ITB) NO. 2018-038-ND, CITYWIDE PRINTING AND BULK MAILING SERVICES; FURTHER, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A CONTRACT WITH DORAL DIGITAL REPROGRAPHICS CORP. AND POSTAL CENTER INTERNATIONAL, INC.; FUTHER, AUTHORIZING THE MONTH-TO-MONTH EXTENSION OF THE CURRENT AGREEMENT WITH SOLO PRINTING, INC., FOR SERVICES FOR THE CITY'S MB MAGAZINE AT A FIXED QUARTERLY PRICE OF $34,544, UNTIL SUCH TIME AS A NEW AGREEMENT IS EXECUTED FOLLOWING A COMPETITIVE SOLICITATION FOR SUCH SERVICES.

On April 17, 2013, the Mayor and City Commission approved the award of Invitation to Bid No. ITB 08-11/12 ME, for citywide printing services (the “Agreement"), to ARC/Ridgway's LLC, Doral Digital Reprographics and Solo Printing, Inc. These contractors have provided printing services for the City throughout the current term of the Agreements. The Communications Department utilizes the current agreement to produce the “MB Magazine” which is to be printed on a quarterly basis through Solo Printing, Inc (“Solo”) in the amount of $34,544.00.

The current contract has reached its maximum allowable term and cannot be further renewed. To seek a replacement contract, the Procurement Department issued Invitation to Bid (ITB) 2018-038-ND to establish an agreement for these services. Through the ITB, the City is seeking to establish a contract, by means of sealed bids, with a qualified firm(s) to provide fixed pricing for the printing and bulk mailing items identified. The ITB also seeks to establish a pool of prequalified vendors that can expedite quotes on future needs as may be required.

ITB PROCESS

ITB No. 2018-038-ND was issued on April 12, 2018, with bid opening date of May 14, 2018.  One addendum was issued.  The Procurement Department issued bid notices to 522 companies utilizing www.publicpurchase.com website. 66 prospective bidders accessed the advertised solicitation. The notices resulted in the receipt of thee (3) responses from: Corporate Graphics International, Inc. (“Corporate Graphics”), Doral Digital Reprographics, Corp. (“Doral Digital”), and Postal Center International, Inc. (“PCI”). See tabulation sheet (Attachment A).

The bid submittal from Corporate Graphics was deemed non-responsive for failure to submit Appendix A fully completed and executed as required in the ITB and was not further considered.

Accordingly, Doral Digital and PCI have been deemed the lowest responsive and responsible bidders, for the respective groups, meeting all terms, conditions, and specifications of the ITB as indicated in the table below.  For Group 1 (MB Magazine), staff recommends the rejection of the as the bid received exceeds cost expectations. The City currently pays a fixed quarterly price of $34,544.  Awarding Group 1 would result in a price increase of $29,640.80 for each printing of the magazine. Staff further recommends extending the current contract with Solo Printing, the current contractor for MB Magazine, on a month to month basis until the services can be rebid.

Doral Digital Reprographics, Corp.

Doral Digital was established in 2006 and has provided printing services to the City since 2013. To date the City is satisfied with the services being provided.

Postal Center International, Inc.

After considering the bids received and staff’s recommendation, pursuant to ITB 2018-038-ND, I recommend that the Mayor and City Commission of the City of Miami Beach, Florida, hereby accept the recommendation of the City Manager to award a contract pursuant to Invitation to Bid (ITB) No. 2018-038-ND, for Citywide Printing and Bulk Mailing Services; further authorize the Mayor and City Clerk to execute contracts with Doral Digital and PCI; further, authorize the month to month extension of the current agreement with Solo Printing, Inc., for services for the City’s MB Magazine at a fixed quarterly price of $34,544, until such time as a new agreement is executed following a competitive solicitation for such services.