On February 25, 2009, the Mayor and City Commission adopted Resolution No. 2009-27019, approving and authorizing the City Manager to negotiate and execute an Agreement, pursuant to Request of Proposal (RFP) No. 37-07/08 for a microwave radio system (the “Agreement”), with the top-ranked firm BIG Wireless, LLC. (the “Contractor”), in an not-to-exceed amount of $800,000. On March 25, 2011, the Mayor and City Clerk executed an Agreement between the City of Miami Beach (the "City") and Contractor.
The Agreement provided for the turnkey design, delivery, installation and implementation of a new microwave radio system as well as continue 24/7 maintenance services for a period of ten (10) years. The Microwave Radio System serves as the critical infrastructure under which the City’s radio system operates; the system is used by numerous City departments for their normal and emergency operations, and is essential to the City’s public safety infrastructure, as it is the infrastructure through which the Miami Beach Police Department’s public safety radio system operates.
The Agreement established a lump sum amount of $627,360.66 for the installation of the microwave radio system, a ten (10) year remote monitoring maintenance schedule in the total amount of $90,562, a ten (10) year preventative maintenance schedule in the total amount of $400,783; and $31,790.09 for the purchase of spare parts for a grand total of $1,150,495.75; and
The Administration believes that the originally established not-to-exceed limit of $800,000 included in Resolution 2009-27019 was a scrivener’s error, as the $800,000 only referred to the portion of the overall funding for the project provided by a U.S. Department of Homeland Security Emergency Operations Center grant in the amount of $800,000, and did not include other funding available for the project.
The $800,000 was the portion of the project that was grant-funded, and the balance of the project was separately appropriated.
In addition to the overall contract amount of $1,150,495.75, in 2011 the IT Department purchased ancillary goods and services which included; (i) a three (3) month extension of the maintenance plan to run concurrent with the City’s fiscal year; (ii) four (4) FCC license fees for the Tower 41 Ceragon and Nera backhaul links; and (iii) additional parts and services required for the implementation of the system, in the total amount of $156,952.25, all of which were deemed necessary for successful implementation of the system and approved with previously authorized funding.
All amounts paid originated from previously appropriated funding, and no additional appropriation is requested or necessary, with the exception to fund the remaining four (4) years if the term through the regular budgetary system. Further, the Addendum memorializes the above-referenced prior purchases, to reflect the current status of contract, and does not involve any new purchases or require any additional funding beyond what was originally contemplated for approval of each year’s maintenance schedule, as part of the regular budget process.
During the course of the Agreement term, the assigned lead department has changed from the IT Department, to the Department of Emergency Management, and is now under the purview of the Public Safety Communications Division of the Fire Department. The City is currently in Year 6 of the ten (10) year maintenance plan.
During the course of the Agreement term, the assigned lead department has changed from the IT Department, to the Department of Emergency Management, and is now under the purview of the Public Safety Communications Division of the Fire Department. The City is currently in Year 6 of the ten (10) year maintenance plan.