The Administration recommends that the Mayor and City Commission of the City of Miami Beach, Florida approve the City Manager’s recommendation pertaining to the bids received, pursuant to ITB 2018-112-ZD, Miami Beach Convention Center (MBCC) Cleaning Equipment.

The Miami Beach Convention Center (MBCC) has identified cleaning equipment that will be necessary for the operation of the facility and its various events once it has been renovated. Each piece of equipment is designed to perform a specific task that will benefit the facility and service delivery of staff at the MBCC. Overall, each of the items solicited will assist in maintaining a clean, aesthetically pleasing, safe, and professional environment on a constant basis.

ITB PROCESS

ITB No. 2018-112-ZD was issued on February 23, 2018, with a bid opening date of March 19, 2018. One (1) addendum was issued. The Procurement Department issued bid notices to 33 companies utilizing www.publicpurchase.com website and 112 via email notification.  Forty-seven (47) prospective bidders accessed the advertised solicitation. The notices resulted in the receipt of five (5) responses from: Allied Paper Co., Caldwell Cleaning, LLC, Imperial Dade, Supplyworks, Inc., and Rex Chemical, Corp. See tabulation sheet (Attachment A).

The ITB stated that the lowest responsive, responsible bidder meeting all terms, conditions, and specifications of the ITB would be recommended for award by bid item, bid group, or for the entirety of all bid items, as deemed in the best interest of the City.  In its due diligence, the Procurement Department and the using department have determined that it is in the City’s best interest is to award by bid items.

Where alternate products were offered, the requesting department verified compliance with specifications. For bid item No. 3, walk-behind burnisher, alternate items were proposed by Caldwell Cleaning, Imperial Dade, Supplyworks, and Rex Chemical; all alternate items proposed did not meet the required specification as they proposed a 20” pad and the minimum required was 27”, therefore, the bidders were deemed non-responsive for those items. Supplyworks was also deemed nonresponsive to the required specifications of bid item No.4, rider burnisher, since the burnisher it proposed was a walk-behind machine as opposed to a ride-on burnisher as required in the solicitation.

As a result, the lowest responsive, responsible bidders meeting all terms, conditions, and specifications of the ITB that will be recommended for award for each bid item as deemed in the best interest of the City are as follows:

As part of its due diligence, the Procurement Department reviewed and verified the references provided by all of the bidders recommended for award. The client references provided positive feedback with regards to the bidders’ ability to supply the specified high quality products and services, provide excellent customer service, prompt deliveries, and expedited problem resolutions.

Below is a brief summary of each bidder recommended.

Caldwell Cleaning, LLC

According to the information provided by Caldwell Cleaning, LLC, it is a veteran owned small business that has been registered to conduct business in the State of Florida since 2007. Caldwell Cleaning is an awarded contractor for General Services Administration (GSA) and is awarded contract no. GS-07F-0570X for food service, hospitality, cleaning equipment and supplies, and chemicals and services. Amongst the customers that Caldwell Cleaning has provided similar products to those solicited are: National Guard and the Department of the Navy.

Allied Paper Co.

According to the information provided by Allied Paper Co, it has been a family owned business since 1974. Over 39 years, it has served the small business community within the Miami-Dade County, Broward County and Upper Keys. It is a major distributor & servicing company specializing in paper towel & toilet tissue, bags & can liners, food service disposable products, janitorial supplies & equipment small wares, personal health care items and now office supplies. Allied Paper Co strives to provide our clients with the highest quality products at competitive pricing.

Rex Chemical, Corp.

According to the information provided by Rex Chemical Corporation, it has been established in Miami since 1965 and is today a leading manufacturer, distributor and retailer of cleaning chemicals, equipment and janitorial products. Serving a broad spectrum of industries, both private and public, they provide a total solution for the cleaning needs of its customers. For decades, Rex Chemical has earned the trust of South Florida companies of all sizes, including hospitals, schools and living facilities which require a high level of sanitation. Its long history is a result of the excellent product quality, incorporating the latest technological advances, and outstanding service it has provided to hundreds of very satisfied institutions in Dade, Broward and Palm Beach counties, the Caribbean islands and throughout the USA.

After considering the bids received and staff’s evaluation, pursuant to ITB 2018-112-ZD, I recommend that the Mayor and City Commission of the City of Miami Beach, Florida, approve the award of bid item 1, 4, and 5 to Caldwell Cleaning, LLC, item 2 to Rex Chemical, Corp., and item 3 to Allied Paper, Co.; and further authorize the Mayor and City Clerk to execute the contracts.