Item Coversheet

Competitive Bid Reports - C2  A




COMMISSION MEMORANDUM

TO:Honorable Mayor and Members of the City Commission 
FROM:Jimmy L. Morales, City Manager 
DATE:February  14, 2018
 



SUBJECT:REQUEST FOR APPROVAL TO AWARD A CONTRACT PURSUANT TO INVITATION TO BID (ITB) NO. 2018-034-ND FOR FENCING SERVICES.

RECOMMENDATION

The Administration recommends that the Mayor and City Commission of the City of Miami Beach, Florida to approve the City Manager's recommendation pertaining to the bids received, pursuant to ITB 2018-034-ND for Fencing Services. 

ANALYSIS

On September 12, 2012, the City Commission approved the award of a contract, pursuant to Invitation to Bid (ITB) No. 40-11/12 for Fencing Services for Various City Departments. In order to complete a successor agreement, on December 15, 2017, the City issued ITB No. 2018-034-ND for fencing services. The scope of work under this ITB consists of providing fencing services to the Public Works, Property Management, Parks and Recreation, and other City Departments as needed.

ITB PROCESS
ITB No. 2018-034-ND was issued on December 15, 2017, with bid opening date of January 19, 2018. One addendum was issued. The Procurement Department issued bid notices to 111 companies utilizing www.publicpurchase.com. 39 prospective bidders accessed the advertised solicitation. The notices resulted in the receipt of two (2) responses from: Ronald Gibbons Corp. and Paldama Investment Inc. dba Island Fence of Dade (“Paldama”). See tabulation sheet (Attachment A).

In its due diligence, the Procurement Department found that Ronald Gibbons Corp. and Paldama met the requirements of the ITB, including:

  1. Prospective bidders must be State of Florida Certified or a Miami Dade County Licensed General Contractor or Registered Specialty Contractor for fencing services (and maintain same throughout the duration of the contract).

Ronald Gibbons Corp. and Paldama are Miami Dade County Registered Specialty Contractors for fencing services.

 

Ronald Gibbons Corp., since 2012, is an incumbent on the City's current contract currently providing fencing services to the City.  To date the department utilizing the services of Ronald Gibbons Corp. are satisfied with the service being provided.

 

Paldama Investement Inc. was established in 1969 and has provided fencing services to various entities including the City of West Palm Beach, City of Miami Gardens, City of Miami Springs, City of Hialeah, and City of Hialeah Gardens. References indicate satisfaction with the services provided.

 

Accordingly, Ronald Gibbons Corp. and Paldama, have been deemed responsive, responsible bidders meeting all terms, conditions, and specifications of the ITB and are recommended for award. Since the ITB is a line item contract on a per project basis, project pricing will vary depending on the requirements of each project. At the time a project is identified, the lowest price contractor for the project will be selected.

CONCLUSION

After considering staff’s recommendation and the bids received, pursuant to ITB 2018-034-ND, the City Manager recommends that the Mayor and City Commission of the City of Miami Beach, Florida, approve the award of a contract to Ronald Gibbons Corp. and Paldama Investment Inc. dba Island Fence of Dade, as responsive, responsible bidders to the ITB; and further authorize the Mayor and City Clerk to execute the contract.

FINANCIAL INFORMATION

Grant funding will not be utilized for this project. Funding associated with fencing services is subject to funds availability approved through the City’s budgeting process, including the Capital Renewal and Replacement budget.
Legislative Tracking
Parks and Recreation/Property Management/Procurement

ATTACHMENTS:
Description
Attachment A -- Tabulation