The Administration recommends that the Mayor and City Commission of the City of Miami Beach, Florida approve the City Manager's recommendation pertaining to the bids received, pursuant to ITB 2018-018-ND for removal and disposal of construction debris and asphalt.

On January 16, 2013, the City Commission approved the award of a contract, pursuant to Invitation to Bid (ITB) No. 03-12/13 for Removal and Disposal of Construction Debris and Asphalt, to G7 Holdings, Inc. D/B/A Garbageman.com, as the primary vendor, and Austin Tupler Trucking, Inc., as the secondary vendor (the “Agreement”). The Agreement with these firms is effective through March 4, 2018.

In order to complete a successor agreement, on January 5, 2018, the City issued ITB No. 2018-018-ND for removal and disposal of construction debris and asphalt. The scope of work under this ITB consists of furnishing all labor, machinery, tools, means of transportation, supplies, equipment, materials, and services necessary for the removal and disposal of construction debris and asphalt. Once picked up from the City, the contractor will deliver the materials to a third-party sorter that will sort the materials to separate any items that may be recycled, including metals, plastic, wood and paper products. Any asphalt included in the construction debris is also separated as it can be reused as stabilizer in road construction projects.

ITB PROCESS
ITB No. 2018-018-ND was issued on January 5, 2018, with bid opening date of January 26, 2018. One addendum was issued. The Procurement Department issued bid notices to 284 companies utilizing www.publicpurchase.com website. 41 prospective bidders accessed the advertised solicitation. The notices resulted in the receipt of one (1) response from Austin Tupler Trucking, Inc. (“Austin Tupler”). The pricing received from Austin Tupler is included in Attachment A.

The ITB stated that the lowest responsive, responsible bidder meeting all terms, conditions, and specifications of the ITB will be recommended for award. In its due diligence, the Procurement Department verified that Austin has met the requirements of the ITB, including the requirement that the bidder hold a current Miami-Dade County General Hauler Permit. Austin holds a current Miami-Dade County General Hauler Permit. Accordingly, Austin has been deemed responsive and responsible to the ITB requirements.

According to the information contained in its bid, Austin Tupler has over 62 years of experience as a buyer and seller of road building and construction aggregates, including Florida Department of Transportation products, as well as providing hauling and disposal services of construction debris, hurricane debris, broken up asphalt and broken up concrete. Once materials are picked up from the City, Austin Tupler will deliver the materials to a third-party sorter that will sort the materials to separate any items that may be recycled, including metals, plastic, wood and paper products. Any asphalt included in the construction debris is also separated as it can be reused as stabilizer in road construction projects. Austin Tupler has provided these services to the City since 2013 and staff has been satisfied with the services provided.