| | | | | | | |  | Resolutions - R7 J
COMMISSION MEMORANDUM |
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| | | | | | | | | TO: | Honorable Mayor and Members of the City Commission | | | FROM: | Jimmy L. Morales, City Manager | | | DATE: | October 18, 2017 | | | |
| | SUBJECT: | A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER AND AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE A SUPPLEMENTAL WORK ORDER, UTILIZING THE COMPETITIVELY BID NATIONAL JOINT POWERS ALLIANCE (NJPA) COOPERATIVE CONTRACT, WITH METRO EXPRESS INC., FOR THE CONSTRUCTION OF SECURITY BOLLARDS, TO BE LOCATED ON ESPAÑOLA WAY, AT THE CORNERS OF WASHINGTON AVENUE AND DREXEL AVENUE, IN THE NOT-TO-EXCEED AMOUNT OF $479,000; FURTHER, AUTHORIZING AN OWNER’S CONTINGENCY IN THE AMOUNT OF $48,000, FOR A TOTAL PROJECT AMOUNT OF $527,000.
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| | | | | | | | RECOMMENDATION
| | The Administration recommends adopting the Resolution. |
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| | | | | | | | ANALYSIS
| Española Way was created in 1925 as an artist’s colony envisioned by Newton B.T. Roney, to duplicate a miniature Spanish Village. In March of 1986, the City of Miami Beach designated the entire length of Española Way, from Collins Avenue to Jefferson Avenue, as its first Historic Preservation District.
On July 23, 2014, the Mayor and City Commission adopted Resolution No. 2014-28664 approving and authorizing the permanent closure of the 400 Block of Española Way between Washington Avenue and Drexel Avenue to vehicular traffic. After closure of the 400 Block, City Administration decided to improve the area and convert it to a pedestrian mall.
On February 29, 2016, the City retained WADE TRIM, Inc. (Consultant), to provide design services, permitting and cost estimating.
On April 12, 2016, the Historic Preservation Board (HPB) approved a Certificate of Appropriateness for Española Way between Washington Avenue and Drexel Avenue (Phase I); a portion of Española Way between Drexel Avenue and Euclid Avenue and a portion of Drexel Avenue adjacent to the intersection with Española Way.
On June 6, 2017, the conversion project was completed without the bollard protection. This conversion eliminated the existing sidewalks and curbs and converted the existing asphalt street to a paver walkway from wall to wall of buildings on the property, providing ADA accessibility throughout. The project also included the replacement of existing watermain, water service lines, sanitary sewer system, replacement of the drainage system, connection of all existing roof drains to the drainage system, replacement of the existing lighting, modification of the traffic signal at Washington Avenue and landscape and irrigation enhancements.
During the design phase, it was identified that in order to protect the proposed pedestrian area from unauthorized vehicles with malicious intent, the scope required the implementation of a protection barrier, not contemplated in the original scope. In accordance with the City Commission’s direction to add security bollards to areas with heavy pedestrian activity, security bollards were researched by Staff. The preferred barrier method is a retractable bollard system in combination with fixed bollards (Anti-Ram Barriers), as specified by the U.S. Department of Defense, providing the maximum protection of stopping a 15,000 lb. truck, traveling at 50 miles per hour, with a maximum penetration of 36 inches.
On June 16, 2017, representatives from the City of Miami Beach Fire, Police, Public Works, Capital Improvements and Emergency Management Departments attended a presentation of the retractable bollard systems at MacDill Air Force Base in Tampa, in order to see the operation of these bollard systems. After the presentation, the counterweight bollard system was identified as the most feasible system for the area because it allows for retractable bollards without the need for a large control box. The system has three (3) counterweight retractable bollards in the center, at each end of the street, in order to allow access to emergency and maintenance vehicles along with five (5) fixed bollards on Drexel Avenue and four (4) fixed bollards on Washington Avenue, all at five (5) feet on-center. Also, decorative covers will be used to enhance the look of the area.
The negotiations with the contractor for the security bollards and installation are ongoing. Staff is requesting the City Commission authorize the City Manager to approve and execute a supplemental work order in the not-to-exceed amount $479,000 and an owner’s contingency in the amount of $48,000, for a total of $527,000.
The current budget includes funds for furnishing of the security bollards. Through the approval of the first Capital Budget Amendment, additional funds are being requested, necessary for the installation of the security bollards.
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| | | | | | | | CONCLUSION
| | The Administration recommends adopting the Resolution. |
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| | | | | | | | | Amount 1 | $371,000 | Account 1 | 305-0820-069357-00-410-522-00-00-00-28580 - SB Quality of Life Resort Tax Fund |
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| | | | | | | | | Amount 2 | $56,000 | Account 2 | 302-0820-069357-26-410-000-00-00-00-28580 - Pay as You Go |
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| | | | | | | | | Amount 3 | $100,000 | Account 3 | Subject to First Amendment to FY 17/18 Capital Budget |
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Capital Improvement Projects |
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