Approve the Resolution.

Emergency medical transport billing and collection services are essential to the Administration’s ability to provide the City’s residents and visitors with comprehensive medical transport services, and with efficient, reliable billing and collection services thereafter. On January 11, 2017 the Mayor and City Commission approved the issuance of  Request for Proposals (RFP) No. 2017-002-JC, for Emergency Medical Transport Billing and Collection Services.  Subsequently, the Evaluation Committee convened, pursuant to the RFP, ranking PST Services, Inc., a subsidiary of McKesson Corporation (“PST Services”), and Advanced Data Processing, Inc., a subsidiary of Intermedix Corporation (“ADP”), as the two top-ranked proposers.  On July 26, 2017, the Mayor and City Commission approved Resolution No. 2017-29914, rejecting all proposals received, pursuant to the RFP, and simultaneously approved negotiating a month-to-month agreement, not to exceed one (1) year, with ADP, for the continuation of current services.

The Administration was authorized, by way of Resolution No. 2017-29914, to refine the technical specifications, software requirements, and contract terms and conditions, in order to ensure the City's Fire Department obtains the most advantageous billing and collection services, and system implementation, without negatively impacting current or future patient care reporting, data analytics or revenue collections. Considering the time-sensitive and critical nature of the City's emergency medical billing and collection services, it is not in the City's best interest to re-bid the RFP. Instead, given the substantial market proficiency of both ADP and PST Services, who together represent over seventy (70) Florida public sector agencies, with over fifty (50) years of billing and collections industry experience, and combined with each firm's evaluation committee ranking, it is in the City's best interest to waive the competitive bidding requirement and enter into simultaneous negotiations with ADP and PST Services.

In evaluating the immediate needs of the City's Fire Department, I find it being in the City’s best interest, the waiver of the formal competitive bidding requirements with respect to the procurement of emergency medical transport billing and collections services, and recommends that the City Commission authorize the Administration to enter into simultaneous negotiations with PST Services and ADP, based on each firm's industry experience, including strong Florida public sector agency experience, and each firm’s local access to a dedicated team of Florida-based account representatives; and

Therefore, the City Manager recommends that the Mayor and City Commission waive, by 5/7ths vote, the formal competitive bidding requirement, finding such waiver to be in the City’s best interest; and, with respect to the procurement of emergency medical transport billing and collections services, authorize the Administration to enter into simultaneous negotiations with Advanced Data Processing, Inc., a subsidiary of Intermedix Corporation, and PST Services, Inc., a subsidiary of McKesson Corporation, respectively; and further provide that following the conclusion of negotiations by the Administration, the final selection of the vendor and award of the contract shall be subject to the prior approval of the Mayor and City Commission.