| | | | | | | |  | Resolutions - C7 C
COMMISSION MEMORANDUM |
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| | | | | | | | | TO: | Honorable Mayor and Members of the City Commission | | | FROM: | Jimmy L. Morales, City Manager | | | DATE: | October 18, 2017 | | | |
| | SUBJECT: | A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER, PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 2017-126-KB, FOR GENERAL TRANSPORTATION PLANNING AND TRAFFIC ENGINEERING CONSULTANT SERVICES ON AN “AS NEEDED BASIS”; AUTHORIZING THE ADMINISTRATION TO ESTABLISH A POOL OF PRE-QUALIFIED CONSULTANTS FOR SPECIFIC TASKS RELATING TO GENERAL TRANSPORTATION PLANNING AND TRAFFIC ENGINEERING SERVICES, ON AN “AS NEEDED” BASIS; AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH HNTB CORPORATION, AS THE FIRST RANKED PROPOSER; NELSON/NYGAARD CONSULTING ASSOCIATES, INC., AS THE SECOND RANKED PROPOSER; H.W. LOCHNER, INC., AS THE THIRD RANKED PROPOSER; GANNETT FLEMING, INC., AS THE FOURTH RANKED PROPOSER; CALVIN, GIORDANO & ASSOCIATES, INC., AS THE FIFTH RANKED PROPOSER; KITTELSON & ASSOCIATES, INC., AS THE SIXTH RANKED PROPOSER; MARLIN ENGINEERING, INC., AS THE SEVENTH RANKED PROPOSER; ALTA PLANNING + DESIGN, INC., AS THE EIGHTH RANKED PROPOSER; AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AGREEMENTS WITH EACH OF THE FOREGOING PROPOSERS UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION. |
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| | | | | | | | RECOMMENDATION
| | Adopt the Resolution. |
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| | | | | | | | ANALYSIS
| The City's current agreements for general transportation planning and traffic engineering consulting services had an initial term commencing on October 11, 2012 through October 10, 2016, with a provision allowing the term could be extended for an additional two (2) years through October 10, 2018. At this time, the Transportation Department is seeking to replace the existing contracts to pursue proposals from firms that can provide transit planning and implementation of transit projects that require the coordination of land use decisions, which include the focusing of mixed-use development into key locations throughout the region and the promotion of transit, pedestrian, bicycle and auto accessibility.
Given that the scope of future assignments is unknown at this time, it is important to create a robust pool to expedite future needs.
Therefore, the City of Miami Beach seeks to contract with a pool of qualified consultants to provide professional services transportation planning and related services on an “as needed basis.” The Consultants shall provide subject matter expertise to the City of Miami Beach specializing in planning for transportation and related projects. Suggested specializations include, but are not limited to: general transportation planning, smart growth, livable cities, complete streets, integration of transportation and urban design, economic and financial analysis, transit planning, bicycle and pedestrian planning, station area planning, and traffic engineering.
RFQ PROCESS
In order to complete a successor agreement, on April 26, 2017, the City Commission approved the issuance of Request for Qualifications (RFQ) No. 2017-126-KB for General Transportation Planning and Traffic Engineering Consultant Services on an “as needed basis.” On April 28, 2017, the RFQ was issued. A voluntary pre-proposal conference to provide information to proposers submitting a response was held on May 9, 2017. RFQ responses were due and received on June 14, 2017. The City received a total of 17 proposals from the following firms:
• AECOM Technical Services, Inc.,
• Alta Planning + Design, Inc.
• Atkins North America, Inc.
• Calvin, Giordano & Associates, Inc.
• Florida Transportation Engineering, Inc.
• Gannett Fleming, Inc.
• HNTB Corporation
• H.W. Lochner, Inc.
• Keith and Schnars, P.A.
• Kimley-Horn and Associates, Inc.
• Kittelson & Associates, Inc.
• Marlin Engineering, Inc.
• Nelson/Nygaard Consulting Associates, Inc.
• The Corradino Group, Inc.
• The Street Plans Collaborative, Inc.
• WSP USA, Inc.
• Zyscovich, Inc.
On July 11, 2017, the City Manager appointed the Evaluation Committee via LTC # 362-2017. The Evaluation Committee convened on August 7, 2017, to consider proposals received. The Committee was comprised of Josiel Ferrer, Transportation Manager, Transportation Department, City of Miami Beach; Rogelio Madan, Chief of Community Planning & Sustainability, Planning and Zoning Department, City of Miami Beach; Lynda Westin, Transportation Manager, Transportation Department, City of Miami Beach; and Collin Worth, Bicycle Coordinator/Transportation Analyst, Office of Transportation Management, City of Miami. The Committee was provided an overview of the project, information relative to the City’s Cone of Silence Ordinance and the Government Sunshine Law. The Committee was also provided with general information on the scope of services and a copy of each proposal. The Committee was instructed to score and rank each proposal pursuant to the evaluation criteria established in the RFQ.
The evaluation process resulted in the ranking of proposers indicated in Attachment A, in the following order:
1. HNTB Corporation
2. Nelson/Nygaard Consulting Associates, Inc.
3. H.W. Lochner, Inc.
4. Gannett Fleming, Inc.
5. Calvin, Giordano & Associates, Inc.
6. Kittelson & Associates, Inc.
7. Marlin Engineering, Inc.
8. Alta Planning + Design, Inc.
9. Keith and Schnars, P.A.
10. WSP USA, Inc.
11. Florida Transportation Engineering, Inc.
12. The Corradino Group, Inc.
12. The Street Plans Collaborative, Inc.
14. AECOM Technical Services, Inc.,
14. Kimley-Horn and Associates, Inc.
16. Zyscovich, Inc.
17. Atkins North America, Inc.
A summary of each top-ranked firm is available upon request.
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| | | | | | | | CONCLUSION
| The Miami Beach Transportation Master Plan, adopted in April of 2016, identified 102 potential projects in the next few years. The City Commission has directed Transportation staff to implement the Transportation Master Plan as quickly as possible. Each of the 102 projects identified in the plan will need an initial feasibility study followed by design development. This work is primarily done by the Transportation General Planning Consultants (GPCs). Additionally, other project needs arise from time to time. As such, staff has expressed a need for a robust pool of consultants to be able to expeditiously address project needs.
The current pool of Transportation GPCs consists of only four (4) firms. More than four GPC firms are needed to move projects forward quickly into project implementation, as the existing firms are at capacity with the various ongoing projects or studies, either with the City or elsewhere. For these reasons, the Transportation Department is recommending selection of the top eight (8) firms as ranked by the selection committee.
After considering staff's recommendation and the results of the Evaluation Committee process, I recommend the selection of the top eight (8) firms as ranked by the selection committee. Doubling the number of firms will enable the Transportation Department to address project needs more expeditiously and begin project implementation sooner. The recommended pool of eight (8) firms contains each individual Evaluation Committee member's top four (4) highest ranked firms. Selecting a pool larger than eight (8) firms may be too large for the anticipated work load. Additionally, several of the firms that are not in the pool of the eight (8) recommended firms are currently available either through the Miami Beach Architectural and Engineering (A&E) list or may be contracted, if needed, as sub-consultants to the eight (8) GPC firms being recommended.
Therefore, after reviewing all the submissions, results of the evaluation process, and the anticipated implementation of the Miami Beach Transportation Master Plan projects, I recommend that the Mayor and City Commission approve the resolution authorizing the Administration to establish a continuing pool of pre-qualified consultants for general transportation planning and traffic engineering services, pursuant to Section 287.055, Florida Statutes, from the following firms qualified to perform the work: HNTB corporation, as the first ranked proposer; Nelson/Nygaard Consulting Associates, Inc., as the second ranked proposer; H.W. Lochner, Inc., as the third ranked proposer; Gannett Fleming, Inc., as the fourth ranked proposer; Calvin, Giordano & Associates, Inc., as the fifth ranked proposer; Kittelson & Associates, Inc., as the sixth ranked proposer; Marlin Engineering, Inc., as the seventh ranked proposer; Alta Planning + Design, Inc., as the eighth ranked proposer. Further, I recommend that the Mayor and City Clerk be authorized to execute agreements, upon conclusion of successful negotiations by the Administration, with the pre-qualified firms.
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| | | | | | | | KEY INTENDED OUTCOMES SUPPORTED
Ensure Comprehensive Mobility Addressing All Modes Throughout The City |
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| | | | | | | | FINANCIAL INFORMATION
| | The cost of the related services, determined upon successful negotiations, are subject to funds availability approved through the City’s budgeting process. |
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| | | | | | | | Legislative Tracking
Transportation/Procurement |
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