| | | | | | | |  | Resolutions - C7 Z
COMMISSION MEMORANDUM |
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| | | | | | | | | TO: | Honorable Mayor and Members of the City Commission | | | FROM: | Jimmy L. Morales, City Manager | | | DATE: | July 26, 2017 | | | |
| | SUBJECT: | A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 1 TO THE CONSTRUCTION CONTRACT BETWEEN THE CITY OF MIAMI BEACH, FLORIDA AND GEC ASSOCIATES, INC., FOR CONSTRUCTION SERVICES AT ALLISON PARK, WHICH CHANGE ORDER INCLUDES: 1) ADDITIONAL CONSTRUCTION SERVICES ASSOCIATED WITH CHANGING THE PLAYGROUND SURFACE FROM ENGINEERED WOOD FIBER TO A POURED-IN-PLACE RUBBERIZED SURFACE; 2) PROVIDING ADDITIONAL LANDSCAPING TO INCLUDE LARGER SHADE TREES; AT A COST NOT-TO-EXCEED $354,982; 3) INCREASING THE OWNER’S CONTINGENCY BY THE AMOUNT OF $17,749; RESULTING IN A TOTAL CHANGE ORDER AMOUNT OF $372,731; AND 4) PROVIDING THE CONTRACTOR A TIME EXTENSION OF 137 CALENDAR DAYS TO ACCOMMODATE THE CHANGE IN SCOPE; AND FUNDING THE CHANGE ORDER THROUGH PREVIOUSLY APPROPRIATED FUNDS IN THE CURRENT FISCAL YEAR BUDGET. |
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| | | | | | | | RECOMMENDATION
| | The Administration recommends adopting the Resolution. |
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| | | | | | | | ANALYSIS
| On September 14th, 2016, the City Commission, pursuant to Invitation to Bid (ITB) No. 2016-153-KB, approved to award a contract, for the construction services for Allison Park to GEC Associates, Inc., The contract amount was $709,835.50, including contingency.
On June 8, 2017, the City Commission adopted Resolution 2017-29896, approving the replacement of the playground surface from engineered wood fiber to a poured-in-place rubberized surface, adding more landscaping to include larger shade trees, and opening the park once all the changes are complete. The colors of the poured-in place rubberized surface will consist of light green, green, tan and brown. All changes have been reviewed by the Planning Department and have been administratively approved, therefore, not requiring Design Review Board action.
Following the directive from the City Commission, the Parks and Recreation Department and the Office of Capital Improvement Projects coordinated efforts to make the necessary changes in the design and obtained a negotiated proposal from GEC (Exhibit A) in the amount of $354,982. The proposal was reviewed by staff and Bruce Howard and Associates (BHA), the architect of record. BHA has issued a letter (Exhibit B), which states that the cost is fair and reasonable.
The change order includes a contingency in the amount of $17,749 and a time extension of 137 days to accommodate the changes. The new substantial completion date is September 29, 2017.
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| | | | | | | | CONCLUSION
| | The Administration recommends approval of the Resolution. |
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| | | | | | | | | Amount 1 | $354,982 | Account 1 | 307-0820-069357-26-410-546-00-00-00-29620 - Construction |
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| | | | | | | | | Amount 2 | $ 17,749 | Account 2 | 307-0820-069357-26-410-546-00-00-00-29620 – Contingency |
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Capital Improvement Projects |
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