As is customary, many of the City’s agreements resulting from competitive solicitations include renewal clauses that allow for the extension of contract terms for a certain number of renewal periods beyond the original contract term, as may be stipulated in the solicitation or resulting contract. The renewal periods allow the City to continue to acquire the necessary goods and services from reputable contractors at prices established through competitive solicitations. In its due diligence process for consideration of contract renewal options, the Administration has considered: cost considerations, including any increases to the CPI-U index by the Bureau of Labor Statistics indicating changes in the supply market pricing conditions, contractor performance and risk management considerations (e.g., insurance and bonds, as applicable). Additionally, the contract renewals are applicable to the contract period only and do not alter other terms and conditions of the contract or the scope of the procurement. Any changes to the scope of the original contract shall be presented under a separate item individually or require a new procurement process altogether.

The purpose of this item is to request authority to renew the competitively solicited contracts for routine operational requirements listed in Attachment A as stipulated in each contract’s solicitation. The justification for renewing each is included with the contract information.

The Administration recommends that the Mayor and City Commission approve the renewal periods with: Professional Course Management II, LTD; Biscayne Towing & Salvage; Blue Water Marine Service, Inc.; Dock & Marine Constructions, Inc.; and Underwater Engineering Services, Inc.

All expenditures will be based on funds approved through the City's budgeting process.