Item Coversheet

Competitive Bid Reports - C2  G




COMMISSION MEMORANDUM

TO:Honorable Mayor and Members of the City Commission 
FROM:Alina T. Hudak, City Manager 
DATE:October  18, 2023
 



SUBJECT:REQUEST FOR APPROVAL TO AWARD A CONTRACT PURSUANT TO INVITATION TO BID (ITB) 2023-422-DF FOR CONCRETE CURBING/SIDEWALK CONSTRUCTION, MILLING AND RESURFACING OF ASPHALT CONCRETE, STRIPING OF CITY STREETS AND PARKING LOTS, AND LANE DELINEATORS.

RECOMMENDATION

It is recommended that the Mayor and City Commission approve the award of a contract to All Construction & Plumbing Inc., Metro Express, Inc., and Team Contracting, Inc., pursuant to Invitation to Bid (ITB) No. 2023-422-DF for concrete curbing/sidewalk construction, milling, and resurfacing of asphalt concrete, striping of city streets and parking lots, and lane delineators.

 

This solicitation is currently under the cone of silence.

BACKGROUND/HISTORY

The City requires a contract to purchase concrete curbing sidewalk construction, milling and resurfacing of asphalt concrete, striping of city streets and parking lots, and purchase lane delineators. As a result, the City entered into an Agreement with Ceepco Contracting LLC, Metro Express, Inc., and Team Contracting, Inc. pursuant to Invitation to Bid (ITB) No. 2018-033-ND. The agreement had an initial term of two (2) years with three (3), one (1) year renewal options, which is set to expire on November 07, 2023. The average annual expenditure for the services is $3,300,000.00

 

To seek a replacement contract, an ITB was issued to establish a push-button contract, by means of sealed bids, for the purchase of concrete curbing sidewalk construction, milling and resurfacing of asphalt concrete, and the striping of city streets and parking lots, and the purchase of lane delineators as specified in the ITB.

 

The City intends to award this contract as a push-button contract. Push button contracts provide a means of quickly responding to critical needs via a competitively solicited indefinite-quantity contract.  When items are needed, the requesting department will select the awarded vendor with the best pricing and availability for the items required for the particular need identified on a case-by-case basis.

ANALYSIS

On August 16, 2023, the ITB was issued. Bid notices were issued to approximately 55,000 companies utilizing the City's e-procurement system, with 49 prospective bidders accessing the solicitation. A pre-bid conference to provide information to proposers submitting a response was held on August 25, 2023. One (1) addendum was issued. Responses were due and received on September 12, 2023. The City received three (3) responses from All Construction & Plumbing Inc., Metro Express, Inc., and Team Contracting, Inc.

 

The ITB stated that the responsive, responsible bidder(s) meeting all ITB terms, conditions, and specifications would be recommended for award. In its due diligence, the Procurement and Public Works departments found that the three (3) bids submitted meet the requirements of the ITB. Further, Metro Express, Inc. and Team Contracting, Inc. have provided satisfactory services to the City since at least 2015.

 

Below are brief descriptions of the responsive and responsible bidders.

 

ALL CONSTRUCTION & PLUMBING, INC.

All Construction & Plumbing, Inc. ("All Construction & Plumbing") is a Florida-based company with several years of experience in the construction business. All Construction & Plumbing has all the certifications and validations to operate in the country. As general contractors, it is validated to develop projects of any complexity from beginning to end. Its references include City of Miami Beach, Miami-Dade County, and Florida Department of Transportation.  

 

METRO EXPRESS, INC.

Metro Express Inc. ("Metro Express") is one of South Florida's leading engineering and general contractors. It has created employment, installed infrastructure, delivered services, and applied technologies throughout Miami-Dade and Broward counties. Its key values include providing a safe workplace, adopting a flexible and open approach towards the needs of its clients by listening to and respecting their views, developing a stable client base with significant repeat business, being commercially competitive, and acting with integrity and fairness. Its references include City of Miami Beach, City of Coral Gables, City of Miami, and Miami-Dade County.

 

TEAM CONTRACTING, LLC

Team Contracting, LLC ("Team Contracting") is built around a staff of State of Florida certified general contractors and engineers. Team Contracting has over 25 years of experience working together on hundreds of completed projects throughout the state. The firm believes its experience produces results and cost savings for its customers. Its references include City of Miami Beach, City of Ft. Lauderdale, and City of Sunny Isles Beach.

SUPPORTING SURVEY DATA

According to the 2022 Community Satisfaction Survey conducted by ETC Institute, cleanliness and conditions of the streets rank first and third, with 41.2% and 29.9%, respectively, among residents as the most important to them. The services of this contract aim to provide necessary upkeep to streets and sidewalks used by residents, businesses, and visitors alike.  

FINANCIAL INFORMATION

The estimated annual cost for the services is $3,300,000.00. Future purchases pursuant to the award of the ITB shall be subject to funds availability approved through the City's budgeting process. In addition, additional funds are expected when Tranche 2 of the GO Bonds (Streets and Sidewalks funds) becomes available in a future budget appropriation. Grant funds are not anticipated to be utilized for these services.

Amount(s)/Account(s):

 

393-0840-069357-29-410-522-00-00-00-24519

$288,802.59

393-0840-069357-29-410-522-00-00-00-24819

$5,762.51

106-9615-000349-30-403-529-00-00-00-

$400,000.00

 

$694,565.10

The remaining funds are expected when Tranche 2 of the GO Bonds (Streets and Sidewalks funds) becomes available in a future budget appropriation.

CONCLUSION

Based on the foregoing, It is recommended that the Mayor and City Commission of the City of Miami Beach, Florida, approve the award of a contract to All Construction & Plumbing Inc., Metro Express, Inc., and Team Contracting, Inc., pursuant to Invitation to Bid (ITB) No. 2023-422-DF for concrete curbing/sidewalk construction, milling and resurfacing of asphalt concrete, striping of city streets and parking lots, and lane delineators.

Applicable Area

Citywide
Is this a "Residents Right to Know" item, pursuant to City Code Section 2-14? Does this item utilize G.O. Bond Funds?
No No 
Legislative Tracking
Public Works/Procurement

ATTACHMENTS:
Description
Tabulation