Item Coversheet

New Business and Commission Requests - R9  F




COMMISSION MEMORANDUM

TO:Honorable Mayor and Members of the City Commission 
FROM:Jimmy L. Morales, City Manager 
DATE:March  22, 2017
 



SUBJECT:A DISCUSSION REGARDING POSSIBLE USE OF FLAMINGO PARK TENNIS COURTS DURING THE INTERNATIONAL TENNIS FEDERATION TOURNAMENTS SCHEDULED FOR NOVEMBER 2017.

ANALYSIS

On September 2, 2015, Commissioner Steinberg sponsored a discussion regarding a potential tennis event in North Beach. The intention was to create a calendar of premium tennis events in Miami Beach which would help to establish the City as a tennis and sporting capital in South Florida.

 

On March 9, 2016, the Commission passed a motion endorsing the concept of an agreement with Creative Artists Management (CAA), partnered with Florida Tennis Promotions, and the International Tennis Federation (ITF) whereby the City would commit $100,000 toward production of the event.

 

On September 14, 2016, the Commission adopted a Resolution approving an agreement between the City and Florida Tennis Promotions to secure, host, and produce a series of International Tennis Federation events in 2017, 2018, and 2019, with the agreement commencing upon execution, and authorizing annual funding in the amount of $100,000 subject to budget appropriation.

 

The initially discussed scope of the International Tennis Foundation (ITF) activations in Miami Beach was limited to the North Shore Tennis Courts (NSPYC) to be supplemented by public City courts in North Beach as well as neighboring municipalities. Initial conversations with the NSPYC Contractor indicated that the City would negotiate some manner of compensation for lost revenue. 

 

The City contract with the our Contractor responsible for managing both North Shore Park and Youth Center Tennis Courts and Flamingo Park tennis courts provides that the City may, if deemed that it would be in the best interest of the City, reserve the right to utilize the Center for City produced tennis related special events and/or other City-produced special event productions.  In such cases, the City will coordinate with the Contractor, and would need to consider the impact of lost revenue on the Contractor.

 

The costs associated with use of all NSPYC courts for the duration of two weeks is $46,913.

 

Should there be a desire to highlight the majority of significant tournament events as taking place in Miami Beach proper, there is a possibility of adding matches to the Flamingo Courts. Potential scenarios and associated costs are as follows:

8 courts at Flamingo 12 noon – 3pm: $12,296

12 courts at Flamingo for 10 hours; over the course of two weeks: $52,605

12 courts at Flamingo for 10 hours; over the course of one week: $26,302

10 courts at Flamingo for 10 hours; over the course of two weeks: $45,011

10 courts at Flamingo for 10 hours; over the course of one week: $22,505

Staff has also raised the option of relocating some of the contractor’s programming and private lessons to allow the contractor to utilize some of the City of Miami Beach neighborhood courts.

 

 

CONCLUSION

Administration seeks direction on the scope of potential use of Flamingo Courts for ITF tournaments; potential displacement of regular community use of the Flamingo Courts; and potential revenue rental loss for Flamingo Court Management.
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