It is recommended that the Mayor and City Commission approve the Resolution authorizing the Administration to negotiate with First Class Parking, LLC, the sole proposer for Request for Proposals (RFP) 2022-043-WG; and, further, authorize the City Manager and City Clerk to execute an Agreement upon successful negotiations by the Administration.

On November 26, 2018, the City entered into an Agreement with First Class Parking, LLC to provide valet parking services at the Fillmore, the Jackie Gleason Theater of Performing Arts, Miami Beach Convention Center (MBCC), and other City-owned properties pursuant to RFP 2018-166-WG. The Agreement had an initial term of one (1) year, with four (4) one-year renewal options at the City Manager’s discretion. 

On November 1, 2019, Amendment No. 1 approving the first one-year renewal term beginning November 1, 2019, through October 31, 2020, was executed. On March 27, 2020, the City declared a state of emergency due to the COVID-19 pandemic. As a result, the City and First Class Parking mutually agreed to temporarily suspend services. On September 25, 2020, the City and First Class Parking executed Amendment No. 2 to the Agreement, temporarily decreasing the Concession Fees and replacing them with a monthly Concession Fee equal to twelve percent (12 %) of the total monthly Gross Receipts until (MBCC) bookings resumed and reached pre-pandemic levels.

On April 6, 2021, the parties executed Amendment No. 3 to the Agreement extending the modified financial terms approved under Amendment No. 2 for the Temporary Services Period through and including September 30, 2021.

The final renewal term between the City and First Class Parking, LLC was exercised and scheduled to expire on September 30, 2022. On June 9, 2022, the City extended the Agreement on a month-to-month basis, pending the award of a new agreement.

On September 14, 2022, the Mayor and City Commission approved the issuance of RFP 2022-043-WG for Valet Parking Concession. The Procurement Department issued bid notices to 3035 companies utilizing the City's e-procurement system, with 32 prospective bidders accessing the solicitation. RFP responses were due and received on October 31, 2022. The City received the sole proposal from First Class Parking, LLC.

On January 13, 2023, the Evaluation Committee appointed by the City Manager convened to consider the proposals received. The Committee was comprised of Monica Beltran, Director, Parking Department, Marc Edelstein, Chair of the Transportation, Parking & Bicycle-Pedestrian Facilities Committee, Francys Vallecillo, Assistant Director, Tourism & Culture Department, and Jac White, Director of Public Safety & Transportation, Miami Beach Convention Center (OVG 360).

The Committee was provided an overview of the project, and information relative to the City's Cone of Silence Ordinance and the Government-in-the-Sunshine Law. The Committee was also provided with general information on the scope of services and a copy of the proposal. The Committee was instructed to score and rank the proposal pursuant to the evaluation criteria established in the RFP.

The evaluation process resulted in First Class Parking receiving an average score of 99.5 out of 100 (see Attachment A). 

After reviewing the submission, I concur with the Evaluation Committee and find First Class Parking, LLC, the sole proposer, to be qualified to provide the operation of valet parking services at The Fillmore Miami Beach at the Jackie Gleason Theater, the Miami Beach Convention Center, and other City-owned properties in connection with scheduled events. 

First Class Parking, LLC, is a small local business that has worked with the City for approximately 15 years. In customer surveys, First Class Parking has consistently achieved high satisfaction ratings. Furthermore, First Class has proven its ability to provide valet service to high and low valet demand events. First Class has unsurpassed experience as the valet vendor for the City and has adjusted to many operational changes due to construction at the MBCC while continuously meeting contractual requirements.

Lastly, the firm’s familiarity with the City's existing venues is beneficial in implementing a new agreement and minimizing any challenges typical of a change in contractor.

For the reasons stated herein, I recommend that the Mayor and City Commission approve the Resolution authorizing the Administration to enter into negotiations with First Class Parking, LLC as the sole proposer; and, further, authorizing the City Manager and City Clerk to execute an Agreement upon successful negotiations by the Administration.