| | | | | | | |  | Competitive Bid Reports - C2 B
COMMISSION MEMORANDUM |
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| | | | | | | | | TO: | Honorable Mayor and Members of the City Commission | | | FROM: | Alina T. Hudak, City Manager | | | DATE: | February 1, 2023 | | | |
| | SUBJECT: | REQUEST FOR APPROVAL TO ISSUE REQUEST FOR QUALIFICATIONS (RFQ) NO. 2023-009-WG INSURANCE CERTIFICATE COMPLIANCE SYSTEM AND RELATED SERVICES. |
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| | | | | | | | RECOMMENDATION
| It is recommended that the Mayor and City Commission of the City of Miami Beach, Florida, authorize the issuance of Request for Qualifications (RFQ) 2023-009-WG for insurance certificate compliance system and related Services. |
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| | | | | | | | BACKGROUND/HISTORY
| On August 14, 2018, the City of Miami Beach (“City”) executed a three (3) year agreement, with two (2) one-year renewal options, for an insurance certificate tracking system and related services with Exigis, LLC. The agreement is currently set to expire on August 13, 2023. |
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| | | | | | | | ANALYSIS
| Through this RFQ, the City seeks proposals from well-qualified firms that can provide a web-hosted insurance tracking and management system and related services for certificate of insurance (COI) and bonding compliance monitoring. Currently, the City reviews approximately 5,000 certificates of insurance per year and further utilizes a third-party insurance tracking and management firm to perform comprehensive certificate management, records maintenance, bond requirement management, and reporting to conform to the varying insurance requirements types, as determined by the Risk Division, in various contracts required of City departments.
The selection of firm(s) with whom the City may enter into negotiations shall be based on the criteria established in the attached RFQ.
Following the receipt of proposals, an Evaluation Committee will review proposals in accordance with the criteria established in the RFQ. |
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| | | | | | | | SUPPORTING SURVEY DATA
| | Not Applicable |
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| | | | | | | | FINANCIAL INFORMATION
| | Grant funding will not be utilized for this project. |
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| | | | | | | | CONCLUSION
| I recommend that the Mayor and Commission of the City of Miami Beach, Florida, authorize the issuance of RFQ 2023-009-WG for insurance certificate compliance system and related services. |
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| | | | | | | | | Is this a "Residents Right to Know" item, pursuant to City Code Section 2-14? | | Does this item utilize G.O. Bond Funds? | | | No | | No | |
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| | | | | | | | Legislative Tracking
Human Resources/Procurement |
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