It is recommended that the Mayor and City Commission of the City of Miami Beach, Florida, authorize the issuance of Request for Qualifications (RFQ) 2023-014-DF for off-duty scheduling software for the Police Department.

The City’s Police Department frequently receives requests from local businesses and other private entities to provide hourly police services or off-duty detail. The off-duty detail services provide a stream of revenue funds for the City and an extra source of income for the assigned police officers. The Department offers four (4) off-duty detail options, which include:

1. Temporary Off-Duty Details for short-term and non-repetitive events, which usually occur on short notice.

2. Permanent Off-Duty Details for repetitive events involving the same entity.

3. Special Event Off-Duty Details for infrequent, one-time, or annual events, which require a City permit and may involve a large number of people and the use of City property, streets, and parks.

4. Still Photography/Film requests. In 2019, the City entered into a three (3) year contract with PowerDetails through a competitive quote process.

In 2019, the City entered into a three (3) year contract with PowerDetails through a competitive quote process. The contract with PowerDetails has since expired and the Department is currently using an antiquated legacy system, Paradox, while it seeks a new solution by means of successful negotiations with the successful proposer to this RFQ.

The intent of this RFQ is to award a firm to provide a police off-duty scheduling software (the “System"). The proposed System must be able to obtain work requests, send quotes to customers, schedule officers, receive payments, and interface with Tyler Technologies Munis ERP software and UKG Kronos Telestaff as the City’s current on-duty scheduling solution.

In addition, the proposed System must be able to manage off-duty details from beginning to end and be accessible from desktops, laptops, tablets, and mobile devices. It must also be able to manage off-duties jobs in accordance with current practices and guidelines of our department's collective bargaining agreements, policies and procedures, and rules and regulations.

The selection of firm(s) with whom the City may enter into negotiations shall be based on qualifications according to the criteria established in the RFQ.

Following the receipt of proposals, an Evaluation Committee will review proposals in accordance with the criteria established in the attached RFQ.

Based on the foregoing, I recommend that the Mayor and City Commission of the City of Miami Beach, Florida, authorize the issuance of RFQ 2023-014-DF for off-duty scheduling software for the Police Department.