It is recommended that the Mayor and City Commission of the City of Miami Beach, Florida, authorize the issuance of Request for Proposals (RFP) 2023-096-KB for Job Order Contracting (JOC) services for horizontal, vertical, seawall/coastal construction.

On October 16, 2019, the Mayor and City Commission approved the City Manager's recommendation to award contracts to 18 contractors pursuant to ITB 2019-257-KB for job order contracting services – various trades. The Agreements are presently scheduled to expire in November 2023.

The ability to quickly assign competitively selected contractors to time-sensitive projects, including smaller projects funded through the general obligation bonds, is critical to expediting the City’s capital program and maintenance needs. Therefore, the Administration is recommending the issuance of the solicitation to establish replacements of the JOC contracts.

In the JOC process, contractors are prequalified through a competitively bid construction contract. The City and the contractor(s) agree that all project costs will be based on the sum of all tasks necessary to complete the project, as priced in the construction task catalog, times the agreed to multiplier (commonly known as the adjustment factor) that covers the contractors overhead, profit, insurance and other costs. Contractors are selected on qualifications and fees are negotiated with the selected firms.

The JOC process is not recommended for every project, particularly very complex projects or projects with a very high value. However, the JOC process does expedite projects, particularly in the process required to compete, select and finalize contracts with contractors, which can be a time-consuming process. Through JOC, shovel-ready projects can be expedited at competitive rates. It is important to note that projects have pre-established budgets vetted by the design teams or independent estimators. The project cost established through the JOC process must adhere to the established project budget.

Accordingly, the Administration prepared RFP 2023-096-KB inviting contractors to submit proposals for vertical (general building), horizontal (road or civil work), or sea wall/coastal work.

The purpose of this RFQ is to seek proposals from qualified contractors interested in being considered for job order contracting services for vertical, horizontal, or sea wall/coastal work. All services shall be performed in accordance with the terms, conditions, and specifications contained herein and any resulting agreement.

Contractors may submit a proposal for one or more of the categories of work (vertical, horizontal, seawall/coastal). The RFQ also allows contractors to submit proposals for City-funded projects, as well as grant-funded projects that have more stringent requirements. The goal of the RFQ is to proactively position the City to be able to take advantage of quick wins and projects with short turnaround times or grant-funded projects that require expediting to comply with grant timelines. A copy of the draft RFQ is attached.

During the term of the current agreement, the City has project task orders totaling approximately sixteen million dollars, with an average project size of $300,000. However, the City anticipates that the volume of work pursuant to the JOC program will increase in future years due to recent bond programs approved and as more projects require expedited construction start dates. It is anticipated that the majority of projects issued under this RFQ will be valued below $2 million. However, the City reserves the right to issue projects in a greater amount subject to prior approval by the City Commission.

The Administration recommends that the Mayor and Commission of the City of Miami Beach, Florida, authorize the issuance of Request for Proposals (RFP) 2023-096-KB Job Order Contracting ("JOC") for horizontal, vertical, seawall/coastal construction.