At its March 14, 2007 meeting, the City Commission adopted the Basis of Design Report (BODR) for the West Avenue – Bay Road Neighborhood right-of-way improvement Project. The improvements include road reconstruction, sidewalks and bicycle circulation, installation of stormwater drainage systems, upgrade to the water distribution system, landscaping and street parking.
At its February 12, 2014 meeting, the City Commission adopted a resolution to approve a design build contract to construct stormwater drainage pump stations at 14th, 10th and 6th Streets. In addition, the City approved change orders 1 thru 5 to the design build contract to include the initial Improvements of the West Avenue Neighborhood in the following roads: West Avenue from 6th to 8th Streets; 14th, 10th and 6th Streets from Alton Road to Biscayne Bay; 17th street from Alton Road to Collins Canal; West Avenue from Lincoln Road to Collins Canal; and the construction of a new pump station at the intersection of 17th Street and West Avenue. All improvements mentioned above are considered to be the Phase I of this neighborhood improvement project.
Now that Phase I is currently under construction and expected to be complete this Fiscal Year, the Public Works Department would like to initiate the procurement process for Phase II of this neighborhood improvement project. Due to the size of this project, Phase II has been broken into two separate contracts: Phase II South of 14th Street and Phase II North of 14th Street. Both phases will be constructed at the same time. This item is only for the South portion of the project.
The City of Miami Beach requested proposals from qualified vendors for the survey, design, permitting, community outreach for construction administration and the construction of the infrastructure site work for Right Of Way Infrastructure Improvement Program Neighborhood No. 11: West Avenue South of 14th Street. The work will include but not be limited to site preparation; earthwork, roadway reconstruction; water, gravity sewer and storm drainage installation and/or relocation; water services relocation; and streetscape improvements..
The selected Design/Build (DB) Firm pursuant to the RFP will be responsible for the design and construction associated with the Project. The contract with the successful DB Firm will be awarded in accordance with the established requirements for award of design build contracts.
RFP PROCESS – PHASE I
On March 9, 2016, the City Commission directed the Administration to issue a Request for Proposals (RFP) for Design/Build Services for West Avenue Improvements Phase II South of 14 Street. The RFP was released on March 14, 2016, with an opening date of May 9, 2016. A pre-proposal conference to provide information to the proposers submitting a response was held on March 29, 2016.
In accordance with Section 287.055, Florida Statutes, the RFP provides for a two-step, phased evaluation process. The Phase I selection process relates to the qualifications, experience and availability of the proposers and key members of the design-build team, including the lead designer and lead constructor. Only those Proposers short-listed during Phase I are authorized to proceed to Phase II of the RFP selection process, in which price and detailed technical proposals based on the approved Design Criteria Package (the “DCP”) will be considered.
Under Phase I, the City received proposals in response to the RFP from the following five (5) firms:
- Bergeron Land Development, Inc.
- David Mancini & Sons, Inc.
- Lanzo Construction Company
- Ric-Man Construction, Inc.
- Ric-Man International, Inc.
The proposal from Ric-Man International, Inc. failed to comply with the minimum requirements as stated in the RFP, and, accordingly was deemed non-responsive.
On May 17, 2016 the City Manager appointed the Evaluation Committee via LTC # 215-2016. The Evaluation Committee (the “Committee”) consisted of the following individuals:
· Josiel Ferrer, Transportation Manager, Transportation Department, City of Miami Beach
· Sabrina Baglieri, Senior Capital Projects Coordinator, Capital Improvement Program, City of Miami Beach
· Gayle Durham, City of Miami Beach Resident
· Mark Wohl, City of Miami Beach Resident
The following individuals were appointed as alternates:
· Roger Buell, Assistant City Engineer, Public Works Department, Engineering Division, City of Miami Beach
· Luis Soto, Civil Engineer III,Public Works Department, Engineering Division, City of Miami Beach
The Committee convened on June 13, 2016 to consider proposals received under Phase I. The Committee was provided an overview of the project, information relative to the City’s Cone of Silence Ordinance and the Government Sunshine Law. The Committee was also provided general information on the scope of services, references, and a copy of each proposal. The Committee was instructed to score and rank each proposal pursuant to the evaluation criteria established in the RFP. The evaluation process resulted in the ranking of proposers as indicated in Attachment A.
On July 14, 2016, after reviewing all the qualifications of each firm and having considered the Evaluation Committee’s comments and rankings, the City Manager approved for all firms submitting proposals to be shortlisted for Phase II consideration, including: Bergeron Land Development, Inc., David Mancini & Sons, Inc., Lanzo Construction Company, and Ric-Man Construction, Inc.
RFP PROCESS – PHASE II
Upon receipt of the Design Criteria Package (DCP) from Public Works Engineering, on November 10, 2016, the Procurement Department issued Phase II of the RFP process to the short-listed proposers. A pre-proposal conference to provide information to the short-listed proposers was held on November 23, 206. On January 12, 2017, the City received proposals in response to Phase II of the RFP from the short-listed proposers:
- Bergeron Land Development, Inc.
- David Mancini & Sons, Inc.
- Lanzo Construction Company
- Ric-Man Construction, Inc.
The Evaluation Committee, appointed by the City Manager via LTC # 215-2016, convened on January 19, 2017 to consider the technical proposals received under Phase II. The Committee was provided an overview of the project, information relative to the City’s Cone of Silence Ordinance and the Government Sunshine Law. The Committee was also provided general information on the scope of services, a copy of each proposal, and engaged in a question and answer session with each proposer. The Committee was instructed to score and rank each proposal pursuant to the evaluation criteria established in the RFP for Phase II. The evaluation process resulted in the ranking of proposers as indicated in Attachment B.
After considering the proposals received, the evaluation process, and staff due diligence the City Manager recommend that the Mayor and City Commission of the City of Miami Beach, Florida, approve the award of contract to Ric-Man Construction Inc., and further authorize the Mayor and City Clerk to execute the contract. Please be aware that, while Ric-Man Construction, Inc. has not performed construction work in the City of Miami Beach since 2014, the references provided indicate that the firm is well qualified to do the work and stated they have performed exceptionally well on difficult projects. Additionally, the Supplier Qualifier Report completed by Dun and Bradstreet indicates that the firm is at medium risk of financial challenges.
It is important to note that there is a shortage of above ground funding for this project in the amount of approximately $2M. As a result, it is our recommendation that the contract reflect that a separate notice to proceed (NTP) will be issued when the above ground funding is secured since this work typically occurs at the end of the project. We bring this up to put on the record that we will need to identify a funding source and bring that forward in a budget amendment in the future.