| | | | | | | |  | Resolutions - R7 I
COMMISSION MEMORANDUM |
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| | | | | | | | | TO: | Honorable Mayor and Members of the City Commission | | | FROM: | Jimmy L. Morales, City Manager | | | DATE: | February 8, 2017 | | | |
| | SUBJECT: | A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO. 1 TO THE ARCHITECTURAL AND ENGINEERING (A/E) DESIGN SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI BEACH, FLORIDA AND JAMES CORNER FIELD OPERATIONS, L.L.C., FOR ADDITIONAL ARCHITECTURAL AND ENGINEERING DESIGN SERVICES FOR THE LINCOLN ROAD DISTRICT IMPROVEMENTS PROJECT; IN THE NEGOTIATED NOT-TO-EXCEED AMOUNT OF $1,274,000; WITH PREVIOUSLY APPROPRIATED FUNDING. |
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| | | | | | | | RECOMMENDATION
| | The Administration recommends adopting the Resolution. |
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| | | | | | | | ANALYSIS
| In 2014, the City engaged the services of James Corner Field Operations, L.L.C. (JCFO/Consultant), to prepare a Master Plan for the Lincoln Road District. The vision of the Master Plan is to enhance the aesthetic and social experience of Lincoln Road by creating an integrated district that can effectively accommodate the interests of stakeholders and visitors. The scope of the Lincoln Road Master Plan encompasses the Lincoln Road Pedestrian Mall and adjacent Lincoln Lane North and Lincoln Lane South from West Avenue to Collins Avenue and all connecting streets that feed into Lincoln Road from Lincoln Lane South to 17th Street, but not including 17th Street. The project also extends to 16th Street along Pennsylvania Avenue.
On June 23, 2016, the City Commission adopted Resolution No.2016-29319, awarding the contract for Architectural and Engineering Design Services for Lincoln Road District to JCFO. Based on the Lincoln Road Master Plan, which was approved by the City Commission in October 2015, several improvements are being proposed. The types of improvements being proposed along the district include enhancement of pedestrian walkways and café zones, modifications to the existing planters and water features, new landscape and irrigation, cosmetic repairs to historic Lapidus structures, drainage improvements, new lighting and signalization/wayfinding, performance/multipurpose areas in the 500 and 600 Blocks, outdoor furnishings at selected locations, gateway trellis at the 400 Block, replacement of underground infrastructure, crosswalk enhancements, and milling and resurfacing of asphalt paving.
The total funding for this project, inclusive of design, construction, and other related costs was established at $32 Million. Furthermore, the funding was specifically allocated to revitalize the following three components within the Lincoln Road District:
• Lincoln Road Pedestrian Mall: Renovation and refurbishment of the Lincoln Road Pedestrian Mall from Washington Avenue to Lenox Avenue with a budget of $20 Million.
• Convention Center/Lincoln Road Connectors: Pedestrianizing of Drexel Avenue from Lincoln Lane South to Lincoln Lane North; Street improvements on Pennsylvania Avenue between Lincoln Road and Lincoln Lane North; and Street Improvements on Meridian Avenue between Lincoln Road and 17th Street with a budget of $10 Million.
• 17th Street from Pennsylvania Avenue to Washington Avenue: Sidewalk and Landscape improvements with a budget of $2 Million.
Of the $32 Million project budget, once design and other related soft costs are estimated and deducted from the budget, the available construction budget was determined to be approximately $22.5 Million. The Consultant was directed to design to this construction budget.
In August 2016, as part of the first task of the design contract, JCFO prepared a Conceptual Order of Magnitude Construction Cost Estimate for the project, in the amount of $38,983,962, which indicated a projected budget deficit of approximately $18 Million in construction. This amount does not include the estimated construction costs for the 17th Street component described above as this component will be addressed as part of a separate project and deducted from the Consultant’s scope of work.
On October 19, 2016, the City Commission was informed that further direction was required to continue the development of the design documents, as a result of a projected budget shortfall, to complete the Lincoln Road District Redevelopment Project and referred this item to the Finance and Citywide Projects Committee.
On October 28, 2016, the Finance and Citywide Projects Committee (FCWPC) directed JCFO to continue the design of the project in accordance with the vision of the Lincoln Road Master Plan. Additional funding to mitigate the budget shortfall will have to be identified as the design develops and approaches completion. On November 9, 2016, the City Commission approved the recommendation of the FCWPC.
As a result of the direction received from the City Commission on November 9, 2016, JCFO issued a Budget and Contract Reevaluation Memorandum requesting the City amend the Architectural and Engineering Design Services Agreement to adjust the identified project construction budget and increase compensation for expanded scope. The Consultant also requested that the amendment include previously established “Add Alternate” items, costs related to value engineering studies, and related travel expenses to attend the Finance and Citywide Projects Committee meeting. Staff negotiated the requested additional design fees and services, and reached an agreement in the lump sum amount of $799,000. The negotiated amount also includes a credit for the design services for the 17th Street component.
On January 11, 2017, the City Commission approved the incorporation of security barrier systems, such as safety bollards, at all intersections along the Lincoln Road Pedestrian Mall. Accordingly, JCFO was asked to provide a proposal to include the design of this feature into the project. JCFO has provided a proposal in the lump sum amount of $75,000. The implementation of a security barrier system will have an impact on construction costs that has yet to be determined.
Finally, the Administration is recommending extending the limits of the Lincoln Road Pedestrian Mall current project to include the portion between Washington Avenue to Collins Avenue and as such, on January 17, 2017, the Consultant was requested to provide additional Architectural and Engineering Design Services addressing this increase in the project limits, as proposed in the approved Master Plan. JCFO has provided a proposal in the not-to-exceed amount of $400,000. The extension of these limits has an additional potential construction cost of $4 million.
The overall construction cost is projected to be approximately $43 million for the Lincoln Road Mall, including the extended limits, the connectors and excluding the security barrier system.
The agreement with JCFO was executed for a lump sum amount of $3,861,000. The negotiated professional fees identified in Amendment No. 1 of the agreement, totaling $1,274,000, are commensurate with industry standards, the level of improvements contemplated in the scope of services for this project, and the additional scope of work added to the agreement. The total amount of the contract, including this Amendment No. 1 will be $5,135,000.
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| | | | | | | | CONCLUSION
| | The Administration recommends that the Mayor and City Commission approve and authorize the Mayor and City Clerk to execute Amendment No. 1 to the existing Professional Services Agreement with JCFO for the Lincoln Road District Redevelopment Project, in the amount of $1,274,000. |
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| | | | | | | | KEY INTENDED OUTCOMES SUPPORTED
Build And Maintain Priority Infrastructure With Full Accountability |
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| | | | | | | | | Amount 1 | $853,580 | Account 1 | 164-0820-061357-00-410-549-00-00-00-29300 - RDA Cash Funded CC Projects |
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| | | | | | | | | Amount 2 | $420,420 | Account 2 | 309-0820-061357-00-410-549-00-00-00-29310 - RDA Bond CC Project |
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| | | | | | | | Legislative Tracking
Capital Improvement Projects |
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