It is recommended that the Mayor and City Commission approve the award of a contract to Maverick United Elevator LLC, the lowest, responsible Bidder to Invitation to Bid (ITB) No. 2022-142-DF for 42nd Street parking garage elevator modernization based on the contract amount established below; and authorize the City Manager and City Clerk to execute a contract.

The 42nd Street parking garage, located at 400 W 42nd Street, was constructed in 1970. The two existing passenger elevators are in poor condition and need modernization. The aging elevator systems require critical upgrades to improve performance and safety and upgrade the interiors.

Accordingly, the Procurement and Facilities and Fleet Departments developed an ITB for elevator modernization for the required upgrades. The scope of work includes replacing hoist machines and ropes and shackles, door equipment, fixtures, controller, safety blocks, battery lowering, a new cab, and interior.

On December 21, 2021, the ITB was issued. A voluntary site visit and pre-bid conference to provide information to proposers submitting a response was held on December 29, 2021. A second site visit was held on January 14, 2022. Three (3) addenda were issued. The Procurement Department issued bid notices to approximately 70,000 companies utilizing the City’s e-procurement system, with 53 prospective bidders accessing the solicitation. ITB responses were due and received on February 11, 2022. The City received three (3) responses from the following firms Austen Builders, Inc., Maverick United Elevator LLC, and TK Elevator Corporation.

The ITB stated that the lowest responsive, responsible Bidder meeting all terms, conditions, and specifications of the ITB would be recommended for award. The Procurement and Facilities and Fleet Management Departments have verified that the lowest responsive bid submitted by Maverick United Elevator LLC met the requirements of the ITB, including:

1.     Bid Bond. As required, Maverick United Elevator LLC submitted a bid bond for 5% of the bid amount.

2.     Licensing Requirements. Maverick United Elevator LLC is State certified as a Registered Elevator Company. The state license number is: 614 and expires on December 31, 2022.

3.     Previous Experience of Bidder. Maverick United Elevator LLC provided the required proof of experience, and the references have been positive.

4.     Bidder’s Project Manager / Superintendent Experience. Maverick United Elevator LLC provided proof that its assigned project manager has the required experience.

Accordingly, Maverick United Elevator, LLC has been deemed the lowest responsive and responsible Bidder, meeting all terms, conditions, and specifications of the ITB.

Below is a brief summary of the firm as articulated in its bid response:

Maverick United Elevator LLC (“Maverick United”) is an independent elevator company covering all of South Florida and specializes in all types of elevator repair, maintenance, upgrades, renovations, and modernizations. Maverick United prides itself on strong and long lasting relationships with its clients and exceeding expectations through exceptional quality of work, frequent communication, and fair and competitive pricing.

Maverick United Elevator LLC has not previously completed work for the City, but it has performed work for Monroe County and several privately owned buildings located in Miami Beach. All references provided positive feedback. 

According to the 2019 Community Satisfaction Survey conducted by ETC Institute, the 41^st street area ranks third only after Lincoln Road and Alton Road (area between 6^th and 17^th) in regards to places most visited in the City. This project aims to address available and accessible City parking by modernizing the elevator equipment in the 42^nd parking garage.

The bid submitted by Maverick United Elevator LLC, the lowest responsive and responsible bidder, was for the grand total amount of $470,000.00. In addition, the cost proposal required pricing for a deductive alternate option to be selected at the sole discretion of the City. The Administration has elected to exercise the alternate deductive option proposed by Maverick United Elevator LLC for $16,000. Therefore, the total bid costs are decreased to $454,000.00. The contract total, with City’s contingency, is $ 499,400.00.

Maverick United Elevator LLC Grand Total (Total Base Bid + Permit Allowance):

$470,000.00

Minus Selected Deductive Alternate:

($16,000.00)

Plus 10% Owner’s Contingency:

$45,400.00

Project Total:

$499,400.00

Grant funding will not be utilized for this project.

Based on the foregoing, I recommend that the Mayor and City Commission of the City of Miami Beach, Florida, approve the award of a contract to Maverick United Elevator LLC, the lowest responsive and responsible Bidder to Invitation to Bid (ITB) No. 2022-067-DF for the 42nd Street parking garage elevator modernization; and authorize the City Manager and City Clerk to execute a contract.