Item Coversheet

Competitive Bid Reports - C2  F




COMMISSION MEMORANDUM

TO:Honorable Mayor and Members of the City Commission 
FROM:Alina T. Hudak, City Manager 
DATE:April  6, 2022
 



SUBJECT:REQUEST FOR APPROVAL OF ROUTINE TERM RENEWAL OPTIONS, SERVICE/TASK ORDERS, OR CHANGE ORDERS FOR CITY AWARDED CONTRACTS.

RECOMMENDATION

It is recommended that the Mayor and City Commission approve the renewals for Adventure Environmental, Inc. and Aquatic Control Group, Inc., and the service order for Leo A. Daly Company as stated in Attachment A. 

BACKGROUND/HISTORY

This items seeks approval of routine extensions, task/service orders or change orders/amendments to contracts needed for the City's operational needs. The specific items requiring approval are listed individually in Attachment A.

 

Renewals/Extension

As is customary, many of the City’s agreements resulting from competitive solicitations include renewal clauses that allow for the extension of an Agreement for a certain number of renewal periods beyond the original term, as may be stipulated in the solicitation or resulting agreement. The renewal periods allow the City to continue acquiring the necessary goods and services from reputable contractors at prices established through competitive solicitations. In some cases, the City may require extending agreements, on a month-to-month basis, beyond the terms stated in the solicitation to ensure continuous operations until such time replacement agreements can be executed. All renewals or extensions are based on the same terms, conditions and cost as stipulated in the agreements.

 

Task/Service Orders

Certain City contracts, especially those awarded to pools of contractors, require service/task orders to be approved prior to the commencement of work. Work included in the service/task orders is consistent with the contracts approved by the City Commission.

 

Change Orders/Contract Amendments

From time to time it is necessary for the Mayor and City Commission to approve routine change orders or amendments to existing contracts. The reason for each change order or amendment varies and an explanation is included in Attachment A.

ANALYSIS

Details on the items for which approval is sought are included in Attachment A.

SUPPORTING SURVEY DATA

N/A

FINANCIAL INFORMATION

Fiscal impact is included in each item in Attachment A. 

CONCLUSION

The Administration recommends that the Mayor and City Commission approve the renewal, task orders or change orders listed in Attachment A.
Is this a "Residents Right to Know" item, pursuant to City Code Section 2-14? Does this item utilize G.O. Bond Funds?
No No 

Strategic Connection

Organizational Innovation - Ensure strong fiscal stewardship.
Legislative Tracking
Procurement
Sponsor
Commissioner Alex Fernandez

ATTACHMENTS:
Description
Attachment A