| | | | | | | |  | Resolutions - C7 H
COMMISSION MEMORANDUM |
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| | | | | | | | | TO: | Honorable Mayor and Members of the City Commission | | | FROM: | Jimmy L. Morales, City Manager | | | DATE: | January 11, 2017 | | | |
| | SUBJECT: | A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, AUTHORIZING, AS A SOLE SOURCE PURCHASE
PURSUANT TO SECTION 2-367(D) OF THE MIAMI BEACH CITY CODE, THE
PURCHASE OF SPIRAX SARCO METER SYSTEMS EQUIPMENT, PARTS,
SOFTWARE, SERVICE, AND RELATED ITEMS FOR THE CITY'S SATELLITE
CITY FLOW METERING SYSTEMS, FROM G-TEC EQUIPMENT SERVICES,
LLC, THE EXCLUSIVE AGENT FOR SPIRAX SARCO METER SYSTEMS
EQUIPMENT, PARTS, SOFTWARE, SERVICE, AND RELATED ITEMS IN THE
CITY'S GEOGRAPHIC REGION. |
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| | | | | | | | RECOMMENDATION
| | Adopt the Resolution. |
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| | | | | | | | ANALYSIS
| The Procurement Department has received a request from the Public Works Department to procure equipment and services in order to perform the necessary maintenance, revalidation and replacement of the Spirax Sarco flow metering systems utilized in the City’s pump stations.
The City currently has several Spirax Sarco flow meters installed in the City’s water and sewer system that require parts, service, and replacement equipment to maintain operations. Spirax Sarco, Inc., the manufacturer of Spirax Sarco metering products, has notified the City that its exclusively authorized agent in the City’s geographic region for Spirax Sarco brand equipment, parts, and related items, as well as the service provider, is G-TEC Equipment Services, LLC. In lieu of seeking the advice of a consultant/industry expert that the required items are, in fact, only available from G-TEC Equipment Services, LLC, the Procurement Department publically released an Intent to Sole Source (ITS) No. 2017-065-ND, on December 2, 2016, requesting that, should any vendor believe it can provide the City with the necessary items, it should submit written notification to the contracting officer for consideration. No responses to the ITS were received. The Procurement Department will reevaluate this sole source purchase on a periodic basis every three years.
The due diligence of staff resulted in G-TEC Equipment Services, LLC agreeing to offer the City a five (5) percent discount from manufacturer’s suggested retail price (MSRP) for new equipment purchases and an additional two (2) percent discount on invoices that are paid within fifteen (15) days.
Therefore, this item seeks approval to procure Spirax Sarco Meter Systems equipment, parts, software, service and related items from by G-TEC Equipment Services, LLC, the exclusive agent for Spirax Sarco meter systems equipment, parts, software, service and related items in the City’s geographic region.
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| | | | | | | | CONCLUSION
| | After considering the need to maintain operational and maintenance efficiencies of the City’s satellite City flow meters and after review of the results of the Intent to Sole Source issued by the Procurement Department, I recommend that the Mayor and City Commission approve the Resolution authorizing, pursuant to Section 2-367 (d) of the Miami Beach City Code, the purchase of maintenance, repairs, replacements and related services for the Spirax Sarco flow meter systems from the sole source authorized by the manufacturer of the equipment, G-TEC Equipment Services, LLC. |
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| | | | | | | | FINANCIAL INFORMATION
| The cost of the related services are subject to funds availability approved through the City’s budgeting process. Grant funding will not be utilized for this project. |
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| | | | | | | | Legislative Tracking
Public Works / Procurement |
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