The City’s Fire-Rescue Department provides Basic Life Support (BLS) and Advanced Life Support (ALS) emergency medical transport for residents and visitors, from incident scenes to emergency healthcare facilities. The patients are charged a BLS or ALS transportation fee, a mileage fee, and other charges including, but not limited to, oxygen administration, cardiac monitoring, intubation, and/or spinal immobilization.

On May 18, 1994 the City of Miami Beach through the City Commission Memorandum No. 359-94 awarded Advanced Data Processing, Inc., (ADPI) an agreement for emergency medical transport billing and collection services with the option for two (2) additional years at the City Manager’s discretion. A second agreement was approved on December 15, 1999 and expired on December 15, 2004 after the City elected to renew the agreement for the two (2) additional one (1) year terms. This agreement was further extended on a month-to-month basis until June 2008, when a third consecutive agreement with ADPI was finalized, whereby the City piggybacked Miami-Dade County Contract No. TBW7863-01-06-1.

On September 16, 2010 the City Commission passed Resolution No. 2010-27386 waiving the competitive bidding requirements and allowing the City to amend an existing contract with ADPI. The amendment allowed the City to provide for additional services, utilizing their proprietary TripTix ePCR system. The current agreement with ADPI has been on a month-to-month basis since term expiration on September 16, 2016.

The services provided by Advanced Data Processing, Inc., include, but are not limited to, obtaining patient and insurance information for emergency medical transport services provided, verification of patient insurance and patient demographic information, filing claims and sending invoices to self-pay accounts, submitting claims to Medicare, Medicaid, and insurance companies, processing third-party reimbursements, and providing specific management and financial reports on a monthly basis, as specified by the City.

Since the City of Miami Beach outsourced its emergency medical transport billing and collection services in 1994, there are now numerous companies engaged in revenue cycle management services. Additionally, there are companies providing Electronic Patient Care Reporting (ePCR) software with full integration to revenue cycle management platform services. Therefore, the City of Miami Beach is seeking qualified, experienced and licensed firm(s) to provide emergency medical transport billing, ePCR and collection services for the City's Fire-Rescue Department, in accordance with the terms, conditions, and specifications contained in Request for Proposals (RFP) 2017-002-JC.

SCOPE OF SERVICES

It is the intent of the City of Miami Beach to establish a contract with a revenue cycle management services provider, responsible for collecting fees, capturing, generating and modifying patient care reports, gathering and archiving patient care data, gathering and reporting performance statistics, generating and processing insurance billing and payments, collecting and remitting funds to the City from emergency care patients transported via ambulance by the City's Fire-Rescue Department. Additional services and material requirements include the acquisition, installation, connectivity, maintenance and support of rugged mobile computer laptop devices in fire-rescue vehicle(s), as well as desktop client software installation and support at all Fire-Rescue Department stations.

·         MINIMUM QUALIFICATIONS.  Please Reference, Appendix C, Page 26, RFP 2017-002-JC for Emergency Medical Transport Billing and Collection Services.

·         SUBMITTAL REQUIREMENTS.  Please Reference Section 0300, Page 13, RFP 2017-002-JC for Emergency Medical Transport Billing and Collection Services.

·         CRITERIA FOR EVALUATION.  Please Reference Section 0400, Page: 15, RFP 2017-002-JC for Emergency Medical Transport Billing and Collection Services.