Item Coversheet

Resolutions - C7  D




COMMISSION MEMORANDUM

TO:Honorable Mayor and Members of the City Commission 
FROM:Alina T. Hudak, City Manager 
DATE:October  13, 2021
 



SUBJECT:A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER AND THE CITY CLERK TO EXECUTE AMENDMENT NO. 1, TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI BEACH AND ZYSCOVICH, INC. D/B/A ZYSCOVICH ARCHITECTS FOR CONSULTANT SERVICES PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 2019-234-ND FOR A LAND USE, MOBILITY, AND ECONOMIC DEVELOPMENT STUDY OF THE ENTERTAINMENT DISTRICT (THE “STUDY”); SAID AMENDMENT INCORPORATING AN ADDITIONAL SCOPE OF SERVICES IN THE AMOUNT OF $50,000 TO INCLUDE A COST ESTIMATE AND PHASING PLAN FOR IMPLEMENTATION OF THE STUDY.

RECOMMENDATION

Authorize the City Manager  to execute Amendment No. 1 to the professional services agreement with Zyscovich, Inc. providing for an additional scope of services for the Land Use, Mobility, and Economic Development Study of the Entertainment District.

BACKGROUND/HISTORY

On May 10, 2019, the City issued RFQ No. 2019-234-ND for a land use, mobility, and economic development study of the City’s Mixed-Use Entertainment (“MXE”) district, soliciting qualifications from multidisciplinary teams to perform a district-wide study, encompassing Washington Avenue, Ocean Drive, and Collins Avenue, from 5th Street to 17th Street, as well as interior side streets, which today is commonly referred to as the “Art Deco Cultural District” or the “ADCD”. The solicitation noted that any recommendations resulting from the study, as adopted by the City Commission, would be incorporated as part of any applicable voter-approved Ocean Drive and Washington Avenue General Obligation (G.O.) Bond projects.

On July 31, 2019, per Resolution No. 2019-30914, the City Commission authorized negotiations and execution of an agreement with Zyscovich, Inc., d/b/a Zyscovich Architects (“Zyscovich”), the top-ranked bidder with subconsultants Gehl Architects (planning and urban design), Kittelson & Associates (transit and mobility), Lambert Advisory (economic development), Town Square Corp. (placemaking and branding), and Raymond Jungles (landscape architecture).

Zyscovich’s original scope proposal was larger in budget and scope of services and valued at $984,560, which exceeded the City’s expectations for the project. Following attempts to fine tune the scope of work and reduce costs, Zyscovich submitted a scaled down proposal in the amount of $552,000, which was in line with the City’s expectations. However, the modified scope and cost proposal exceeded available funding at the time. The study’s tasks and deliverables conformed with the project descriptions for the G.O. Bond projects for Ocean Drive and Washington Avenue but these G.O. Bond funds were not yet available and delayed the project’s commencement.

As the COVID-19 pandemic highlighted the need for immediate focus on the Entertainment District, on September 16, 2020, per Resolution No. 2020-31388, the City Commission authorized execution of an agreement with Zyscovich based on the modified scope of services in the total amount of $552,000 (the “Agreement”) for a full conceptual vision plan but with somewhat less emphasis on project implementation than was originally intended.

On April 21, 2021, per Resolution No. 2021-31693, the City Commission approved the revised G.O. Bond Implementation Plan, making available certain funds associated with G.O. Bond projects for Ocean Drive and Washington Avenue, projects which conform with the study’s tasks and deliverables.

ANALYSIS

Since January 2021, the consultant and its multidisciplinary team have attended the biweekly meetings of the Mayor’s Art Deco Cultural District Panel, to present and discuss planning concepts, including conducting four intensive workshops to date. In addition, the consultant meets with staff on a weekly basis to discuss study progress and ad hoc issues affecting the ADCD.

The consultant prepared a draft conceptual vision plan, which was presented in draft form as a progress report to the City Commission on June 23, 2021, at which time the City Commission expressed support for the consultant’s exploration of bold proposals for Lummus Park and the ADCD.

First Renewal Term
The Agreement executed in October 2020 provides for an initial term of one (1) year, with two (2) renewal options of one (1) year each, to be exercised at the City Manager’s sole option and discretion. At any time during the initial term or renewal period, the City may terminate the Agreement at will upon 30 days’ notice.

Although the consultant has presented preliminary findings on multiple occasions, its conceptual vision plan is currently in draft form. The ADCD Panel, convened by Mayor Gelber to advise the consultant, will continue to meet regularly throughout the remainder of 2021. In addition to receiving the ADCD Panel’s input, the consultant continues to obtain feedback from City staff and external regulatory agencies regarding the conceptual vision plan.

Therefore, on August 31, 2021, the City Manager exercised the first no-cost renewal option to permit Zyscovich to continue providing these services in fulfillment of contractual obligations. Notwithstanding, with the Agreement’s termination for convenience provision, the City Manager may terminate the contract at any time upon 30 days’ notice.

Additional Scope of Services
Through robust engagement of community stakeholders, the general public, and multiple City departments and regulatory agencies, the consultant is finalizing a comprehensive and multidisciplinary conceptual vision plan for reimagining the entertainment district. The next step in order for the City to begin to realize this vision is to estimate the probable cost of construction of each element of the vision and contemplate and develop a project phasing plan. The proposed Amendment incorporates as Additional Scope of Services a Rough Order of Magnitude Cost Estimate and a Phasing Plan for the Art Deco Cultural District (ADCD) Vision Plan.

The consultant’s cost proposal for the Additional Scope of Service is $50,000 (Exhibit A – Proposal dated September 30, 2021). Although the City Manager is authorized to approve Additional Services in an amount up to $100,000, given the City Commission’s great interest in the study, the Administration seeks the Commission’s concurrence on this change order.

SUPPORTING SURVEY DATA

According to the 2019 Community Satisfaction study by the ETC Institute, less than half of residents polled (47.8%) expressed confidence in the City’s efforts to prepare for the future. Public perception regarding existing conditions within the entertainment district underscores the emphasis placed on the City's current planning efforts including the Consultant’s multidisciplinary study.

FINANCIAL INFORMATION

The total cost of the Agreement in the amount of $552,000 has already been budgeted with G.O. Bond project funding. The additional cost associated with the proposed Amendment for Additional Scope of Services in the amount of $50,000 would also be expended through G.O. Bond project funding.

CONCLUSION

Given the City’s ongoing efforts devoted to the long-term strategy for the ADCD and the public support behind this process, the Administration recommends additional contract services to help the City assess the feasibility of implementing and phasing the consultant’s conceptual vision.

The Administration therefore recommends that the Mayor and City Commission approve the Resolution authorizing execution of an amendment to the professional services agreement providing for additional scope of services.

Applicable Area

South Beach
Is this a "Residents Right to Know" item, pursuant to City Code Section 2-14? Does this item utilize G.O. Bond Funds?
Yes Yes 

Strategic Connection

Prosperity - Revitalize targeted areas and increase investment.
Legislative Tracking
Economic Development

ATTACHMENTS:
Description
Attachment A - Additional Services Proposal
Resolution and Agreement