Item Coversheet

Competitive Bid Reports - C2  B




COMMISSION MEMORANDUM

TO:Honorable Mayor and Members of the City Commission 
FROM:Alina T. Hudak, City Manager 
DATE:October  13, 2021
 



SUBJECT:REQUEST FOR APPROVAL TO ISSUE REQUEST FOR PROPOSALS (RFP) 2022-005-ND FOR FIRE AND POLICE FALSE ALARM BILLING SYSTEM; AND FURTHER AUTHORIZING THE MONTH-TO-MONTH EXTENSION OF THE CURRENT AGREEMENT WITH PM AM CORPORATION, UNTIL SUCH TIME AS A NEW AGREEMENT CAN BE EXECUTED AND THE SERVICES TRANSITIONED TO THE NEW PROVIDER.

RECOMMENDATION

It is recommended that the Mayor and Commission of the City of Miami Beach, Florida authorize the issuance of Request for Proposals (RFP) for the fire and police false alarm billing system and further authorize the month-to-month extension of the current agreement with PM AM Corporation, until such time as a new agreement can be executed and the services transitioned to the new provider.

BACKGROUND/HISTORY

The City’s Police and Fire Departments are required per City Ordinance to implement a false alarm billing system for the registering or tracking of false alarms received by the departments. For approximately five years, the City of Miami Beach (the “City”) has had a revenue sharing agreement for the administration of the City’s false alarm billing system. The current agreement expires on October 25, 2021.

ANALYSIS

In order to consider a replacement agreement, this Request for Proposals (RFP) seeks responses from interested parties who wish to enter into a revenue sharing contract for the administration of the City of Miami Beach’s (the “City”) false alarm billing system which includes database development and management, registration of alarm systems, alarm tracking, billing, collection and accounting services for registration fees and false alarm fees, and correspondence with citizens and businesses regarding false alarms.

Contractor will pay the City a percentage of its gross revenue collected form the enactment of the false alarm program, provided that all bank charges incurred in connection with the services rendered under the agreement shall be paid by the Contractor. The percentage of gross revenue shall be paid monthly, showing the fee calculation and supporting payments reconciliation.

 

Following the receipt of proposals an Evaluation Committee will review proposals in accordance with the criteria established in the RFQ.


SUPPORTING SURVEY DATA

N/A

FINANCIAL INFORMATION

N/A.  The RFP is expected to be revenue generating.

CONCLUSION

I recommend that the Mayor and Commission of the City of Miami Beach, Florida authorize the issuance of the RFP 2022-005-ND, for fire and police false alarm billing system; and further authorize the month-to-month extension of the current agreement with PM AM Corporation, until such time as a new agreement can be executed and the services transitioned to the new provider.

Applicable Area

Citywide
Is this a "Residents Right to Know" item, pursuant to City Code Section 2-14? Does this item utilize G.O. Bond Funds?
No No 
Legislative Tracking
Police/Fire/Procurement

ATTACHMENTS:
Description
Draft RFP 2022-005-ND