Item Coversheet

Resolutions - C7  F




COMMISSION MEMORANDUM

TO:Honorable Mayor and Members of the City Commission 
FROM:Alina T. Hudak, City Manager 
DATE:October  13, 2021
 



SUBJECT:

A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER, PURSUANT TO REQUEST FOR PROPOSALS (RFP) 2021-227-AY PRE-EMPLOYMENT TESTING AND PSYCHOLOGICAL SERVICES FOR SWORN AND PUBLIC SAFETY PERSONNEL; AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH LAW ENFORCEMENT PSYCHOLOGICAL AND COUNSELING ASSOCIATES, INC., AS THE TOP RANKED PROPOSER; AND FURTHER AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE AN AGREEMENT, UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION.


RECOMMENDATION

It is recommended that the Mayor and City Commission approve the Resolution authorizing the Administration enter into negotiations with Law Enforcement Psychological & Counseling Associates, Inc., as the top-ranked Proposer, and authorizing the City Manager and City Clerk to execute the Agreement upon conclusion of successful negotiations by the Administration.

BACKGROUND/HISTORY

The City of Miami Beach has an ongoing need for the contracting of professional services in order to conduct valid, reliable and cross-cultural psychological testing of police officer, police public service aide, detention officer, communications operator, police dispatcher, police complaint officer, firefighters and fire rescue dispatcher applicants. The testing is required by the City as part of a thorough background investigation of these applicants. The purpose of these services is to evaluate whether such applicants are acceptable candidates for the positions to which they apply. Additionally, psychological testing services may be utilized by the City to include fitness-for-duty evaluations for City personnel on an as-needed basis.

 

The Police Department is currently comprised of 406 sworn personnel and based on the current year we anticipate between fifty (50) and seventy-five (75) sworn applicants to be processed during FY 2020/21. The Fire Department currently does not do physiological screenings for its sworn personnel but would like to have the option if need arises.

 

In November 2020, the City issued Request for Proposals (RFP) 2021-020-KB for Pre-Employment Testing & Psychological Services for Sworn & Public Safety Personnel in anticipation of the current agreement expiring. The City received a sole proposal to the RFQ, which could not be accepted because the proposed costs exceeded current costs by approximately 300%. Therefore, pursuant to Section 2-367 of the City Code, where only one response bid response is received, the City Manager, without any action by the City Commission, rejected the sole bid and, and determined that it was in the best interest of the City to re-advertise the item for bidding.

ANALYSIS

On June 4, 2021, Request for Proposals (RFP) 2021-227-AY for Pre-Employment Testing & Psychological Services for Sworn & Public Safety Personnel was issued. RFP responses were due and received on August 3, 2021. The City received proposals from the following two (2) firms: Law Enforcement Psychological & Counseling Associates, Inc., and Mount Sinai Medical Center.

 

On August 13, 2021, the Evaluation Committee appointed by the City Manager convened to consider the proposals received. The Committee was comprised of the following individuals: Ramon Suarez, Administrator II, Human Resources Department; Digna Abello, Deputy Chief, Fire Rescue Department; Sonia Bridges, Division Director, Risk Management Department; and Elise Spina-Taylor, Lieutenant, Police Department. The Committee was provided an overview of the project, information relative to the City’s Cone of Silence Ordinance and the Government Sunshine Law. The Committee was also provided with general information on the scope of services and a copy of each proposal. The Committee was instructed to score and rank each proposal pursuant to the evaluation criteria established in the RFP.

 

The evaluation process resulted in the proposers being ranked by the Evaluation Committee in the following order (See Attachment A):

1st Ranked – Law Enforcement Psychological & Counseling Associates, Inc

2nd Ranked – Mount Sinai Medical Center

 

Summary of top-ranked Law Enforcement Psychological & Counseling Associates, Inc.

 

Established in 1977, Law Enforcement Psychological & Counseling Associates, Inc. (proposed prime contractor) is a consultation firm that provides its services exclusively to law enforcement and other varied public safety agencies. Over its years, the firm has conducted over 90,000 evaluations for approximately 60 public safety agencies and carried out its research to further develop its tests. In addition, Law Enforcement Psychological & Counseling Associates, Inc. is also the incumbent providing services for the City since 2014. City departments have been satisfied with their work and provided positive feedback.

SUPPORTING SURVEY DATA

N/A

FINANCIAL INFORMATION

Staff performed a cost analysis to determine whether the fiscal impact is in the City's best interest. The top-ranked proposer, Law Enforcement Psychological & Counseling Associates, proposed a cost for services of $138,625 annually (based on the quantities established in the RFP), which is approximately 10% higher than the City’s current cost established 5 years ago. Mount Sinai Medical Center, the second-ranked proposer, has proposed a cost of $579,7000 annually, a difference of approximately $440,000 more than the top-ranked proposer. Therefore, in addition to receiving the highest ranking for qualifications and services provided, it is in the City's best interest to negotiate with Law Enforcement Psychological & Counseling Associates.

CONCLUSION

After reviewing all of the submissions and the Evaluation Committee process, I concur with the Evaluation Committee and find Law Enforcement Psychological & Counseling Associates, Inc., to be the best qualified firm to provide pre-employment testing and psychological services for sworn and public safety personnel on the City’s behalf. The firm is skilled and specialized in the niche service area as reflected by its deep knowledge and understanding of the methodology used for in its work.

 

Some of the highlights of the Law Enforcement Psychological & Counseling Associates, Inc. team are experience and qualifications, which include:

· The firm is a part of the American Board of Professional Psychology, earning a unique distinction in the field of Board Certification in Police & Public Safety Psychology.

· The firm serves as the Employee Assistance Program for City of Miami, Coral Gables, and Hialeah Police/Public Safety Agencies, as well as conduct Critical Incident Stress Debriefings and officer wellness/resiliency train.

·  The firm has a strong working knowledge of legislative, administrative, and regulatory processes on personnel matters at both the state and local levels.

·  The firm is dedicated to creating case studies that will further expand the body of knowledge in the field of employee testing.

 

For the reasons stated herein, I recommend that the Mayor and City Commission approve the resolution authorizing the Administration to enter into negotiations with Law Enforcement Psychological & Counseling Associates, Inc., as the top ranked proposer; and authorizing the City Manager and City Clerk to execute an Agreement, upon conclusion of successful negotiations by the Administration.

Applicable Area

Not Applicable
Is this a "Residents Right to Know" item, pursuant to City Code Section 2-14? Does this item utilize G.O. Bond Funds?
No No 

Strategic Connection

Non-Applicable
Legislative Tracking
Human Resources/Procurement

ATTACHMENTS:
Description
Attachment A
Resolution