OLD BUSINESS  1.

COMMITTEE MEMORANDUM

KEY INTENDED OUTCOME:
Enhance External And Internal Communication From And Within The City

HISTORY:
The Camino permitting software overview was presented at the September 14, 2018 Finance and Citywide Projects Committee. Camino representatives also met with staff from Building, Planning and City Manager’s Office. At that time the direction to Issue an RFP, continue the studying of the processes and come back to the November 30, 2018 FCWPC meeting with an update. At the November 30, 2018 FCWPC meeting, the item deferred to the March 2019 FCWPC meeting, pending the issuance of an RFP and the continued studying of the City's processes.

ANALYSIS:
Currently, the development process study is wrapping up and the consultant Matrix Consulting group is finalizing its report. An update on the progress of this report is being presented at the April 3, 2019 Land Use and Development Committee Meeting. Based on the recommendations of the consultant the Building Department and Planning Department are looking at efficiencies to improve to our development processes. Some improvements will be administrative in nature and others may require legislative action.

These changes in our process would affect any “permitting guidance software” being developed as such we will need the time to implement the changes being recommended prior proceeding with any new software.

CONCLUSION:
We have asked IT to meet with Camino and assess the product vs what we have with Energov – including a scope that clearly outlines what the software accomplishes, integration to our permitting system, and estimated time required from city staff to configure software.