| | | | | | | | | TO: | Finance and Citywide Projects Committee Members |
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| FROM:
| Jimmy L. Morales, City Manager |
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| | DATE: | March 22, 2019
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| | SUBJECT: | DISCUSSION REGARDING A NEW LEASE BETWEEN THE CITY (LANDLORD) AND MIAMI-DADE COUNTY (TENANT), FOR USE AS THE DISTRICT OFFICE OF COUNTY COMMISSIONER EILEEN HIGGINS; SAID LEASE CONSISTING OF APPROXIMATELY 412 SQUARE FEET OF OFFICE SPACE AT MIAMI BEACH CITY HALL, LOCATED AT 1700 CONVENTION CENTER DRIVE, WITH AN INITIAL TERM OF TWELVE (12) MONTHS, COMMENCING ON DECEMBER 1, 2019 AND EXPIRING ON NOVEMBER 30, 2020, WITH TWO (2) RENEWAL OPTIONS OF FOUR (4) YEARS EACH, AT THE CITY MANAGER’S SOLE DISCRETION |
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| | | | | | | | HISTORY:
Commissioner Higgins was elected as a Miami-Dade County Commissioner on June 19, 2018 to represent District 5, which includes portions of the City of Miami Beach. Commissioner Higgins was elected to serve the remaining two years of the term of her predecessor, Commissioner Bruno Barreiro.
Since 2001, the City has leased ground floor office space at City Hall to Miami-Dade County for use as the local office of the District 5 County Commissioner. The current lease, executed during the tenure of Commissioner Barreiro, ran for an initial term of forty-six (46) months, from February 1, 2013 to November 30, 2016, with one (1) three (3) year extension expiring on November 30, 2019.
In anticipation of the lease’s upcoming expiration and the requirement for both County Commission and City Commission approvals, the County requested a new lease for Commissioner Higgins in a correspondence dated December 14, 2018. (Attachment A).
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| | | | | | | | ANALYSIS:
The Office of Real Estate has negotiated with the County a draft lease in substantial form (Attachment B), which contains the following key terms:
Term and Renewals. Initial term of 12 months, commencing December 1, 2019 and ending on November 30, 2020, to run concurrent with the remainder of Commissioner Higgin’s initial term in office. At the City Manager’s sole discretion, the lease may be renewed for two (2) renewal terms of four (4) years each (in harmony with the District 5 County Commissioner term lengths).
Premises and Use. Approximately 412 SF of ground floor office space at Miami Beach City Hall, for use as the Miami Beach District Office of Commissioner Eileen Higgins to provide constituent services.
Rent. One dollar ($1.00) annually, representing previously-agreed upon and long-standing terms with the County for use of this space.
Maintenance and Repairs. Tenant is solely responsible for maintenance and repair of the Demised Premises.
Insurance. Tenant belongs to an on-going self-insurance program and has provided recent documentation of same.
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| | | | | | | | CONCLUSION:
The proposed lease would allow Commissioner Higgins, who currently occupies the premises, to remain as tenant. The Commissioner’s use of the space enhances public services by providing a Miami Beach location for residents to access their County representative. Commissioner Higgins frequently attends City functions since entering office and it would benefit the City to facilitate her presence at City Hall. The Administration recommends that the FCWPC accept the proposed lease terms and recommend approval to the City Commission.
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