For approximately five years, the City of Miami Beach (the “City”) has had an agreement for the provision of various routine electrical services on an “as needed” basis. The current contract expires on February 23, 2019. In order to establish a replacement contract, on October 24, 2018, the City issued an Invitation to Bid 2019-011-ND (the “ITB”). The purpose of the ITB is to: 1) establish a contract with qualified electrical contractor(s) to supply all labor, materials, tools, and equipment necessary to provide various routine electrical services on a time and materials basis; and 2) establish a pool of prequalified contractors that can expedite quotes for other projects for which time and materials costs would not be in the City's best interest.

ITB PROCESS
The ITB was issued on October 24, 2018, with bid opening date of November 26, 2018. The Procurement Department issued bid notices to 164 companies utilizing www.publicpurchase.com website. 31 prospective bidders accessed the advertised solicitation. The notices resulted in the receipt of five (5) responses from: AGC Electric, Inc. (“AGC”), Canseco Electrical Contractors, Inc. (“Canseco Electrical”), Enterprise Electrical Contracting, Inc. (“Enterprise”), Padron Electrical Contractor, Inc. (“Padron Electrical”), and R & D Electric, Inc. (“R & D). See Attachment A for a tabulation of bids received.

The ITB stated that the lowest responsive, responsible bidder meeting all terms, conditions, and specifications of the ITB will be recommended for award. In its due diligence, the Procurement Department found that R & D, AGC, Padron Electrical, Canseco Electrical, and Enterprise met the requirements of the ITB, including:

1. Prospective bidder must be State of Florida Certified Electrical Contractor or a Miami Dade County Licensed Master Electrician.

R & D, AGC, Padron Electrical, Canseco Electrical, and Enterprise are State of Florida Certified Electrical Contractors.

Accordingly, R & D has been deemed the lowest responsive and responsible bidder meeting all terms, conditions, and specifications of the ITB, therefore, is being recommended as the primary vendor; AGC the second lowest responsive, responsible bidder as the secondary vendor; Padron Electrical the third lowest responsive, responsible bidder as the tertiary vendor; Canseco Electrical the fourth lowest responsive, responsible bidder as the quaternary vendor; and Enterprise the fifth lowest responsive, responsible bidder as the quinary vendor.

For the prequalification pool portion of the ITB, the bids received from R & D, AGC, Padron Electrical, and Enterprise indicated that they wish to be prequalified to participate in future pricing competition on an as needed basis. All four firms have been deemed to be qualified per the ITB requirements. Canseco did not select to be prequalified. When the Administration, in lieu of time and materials orders, believes it is in the City's best interest to request quotes from the prequalified pool of contractors for larger, complex or other planned projects, the requesting department shall invite the four (4) prequalified contractors and request pricing for each project. It is recommended that the City Manager, in order to expedite these projects, be authorized to award to the lowest responsive contractor for projects with a project amount not to exceed $75,000, pursuant to Florida State Statute Section 255.20.

The following is a brief summary of each firm based on the information contained in each proposal.
R & D Electric, Inc.
For over twelve years, R & D Electric, Inc. has been part of the constant growth and improvement of South Florida by serving various cities, municipalities, highway authorities and agencies in street lighting, traffic signalization and utility work. R & D Electric, Inc., since 2014, provides routine electrical services to the City, including emergency repairs and planned repairs or small projects. To date the City is satisfied with the service being provided.

AGC Electric, Inc.
For over sixteen years, AGC Electric, Inc., located in Hialeah, Florida, has provided electrical services to various companies in the private and public sector. AGC Electric, Inc., since 2014, provides routine electrical services to the City, including emergency repairs and planned repairs or small projects. To date the City is satisfied with the service being provided.

Padron Electrical Contractor, Inc.
Padron Electrical Contractor, Inc. is a local business located in Miami, Florida that has been registered in the State of Florida as a profit corporation since July 2016. The firm provides various electrical services to commercial, residential, and industrial entities. References indicate satisfaction with the services provided.

Canseco Electrical Contractors, Inc.
Canseco Electrical Contractors, Inc. is a local business located in Miami, Florida that has been registered in the State of Florida as a profit corporation since April 2002. The firm provides various electrical services to residential and industrial entities. References indicate satisfaction with the services provided.

Enterprise Electrical Contracting, Inc.
Enterprise Electrical Contracting, Inc. is a privately owned, fast growing, full service electrical contracting company licensed to operate in Florida, Miami-Dade County, Broward County and their municipalities. Enterprise Electrical Contracting, Inc., since 2014, inspects and maintains parking lot lights at the various City-owned surface parking lots. References indicate satisfaction with the services provided.

After considering staff’s recommendation and the bids received, pursuant to Invitation to Bid (ITB) 2019-011-ND, I recommend that the Mayor and City Commission of the City of Miami Beach, Florida, approve the Resolution of the Mayor and City Commission of the City of Miami Beach, Florida accepting the recommendation of the City Manager, pursuant to Invitation to Bid (ITB) no. 2019-011-ND for electrical services citywide, and approving the award of a contract to (1) R & D Electric, Inc., the lowest bidder, to serve as the primary vendor; (2) AGC Electric, Inc., the second lowest bidder, to serve as the secondary vendor; (3) Padron Electrical Contractor, Inc., the third lowest bidder, to serve as a tertiary vendor; (4) Canseco Electrical Contractors, Inc., the fourth lowest bidder, to serve as a tertiary vendor; and (5) Enterprise Electrical Contracting, Inc., the fifth lowest bidder, to serve as a tertiary vendor; further, authorizing the administration to establish a pool of prequalified contractors with R & D Electric, Inc., AGC Electric, Inc., Padron Electrical Contractor, Inc., and Enterprise Electrical Contracting, Inc., authorizing the City Manager to award projects in the not-to-exceed amount of $75,000 to contractors in the pool; and further authorizing the City Manager and City Clerk to execute agreements with each of the foregoing proposers.