| | | | | | | |  | Competitive Bid Reports - C2 H
COMMISSION MEMORANDUM |
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| | | | | | | | | TO: | Honorable Mayor and Members of the City Commission | | | FROM: | Jimmy L. Morales, City Manager | | | DATE: | January 16, 2019 | | | |
| | SUBJECT: | REQUEST FOR APPROVAL TO AWARD A CONTRACT PURSUANT TO INVITATION TO BID (ITB) NO. 2019-007-ND, PRINTING AND BULK MAILING SERVICES FOR MB MAGAZINE.
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| | | | | | | | RECOMMENDATION
| | The Administration recommends that the Mayor and City Commission of the City of Miami Beach, Florida approve the City Manager’s recommendation pertaining to bids received, pursuant to ITB 2019-007-ND, Printing and Bulk Mailing Services for MB Magazine. |
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| | | | | | | | ANALYSIS
| For approximately six years, the City of Miami Beach has had an agreement for the printing of the City of Miami Beach Magazine (“MB Magazine”) and has separately issued and awarded requests for quotes for mailing services. The current agreement for these services has been extended on a month-to-month basis. In order to establish a replacement contract, on November 2, 2018, the City issued an Invitation to Bid 2019-007-ND (the “ITB”). The purpose of the ITB is to establish a contact, by means of sealed bids, with a qualified firm(s) to supply all labor, materials, tools, and equipment necessary for printing and bulk mailing services of the MB Magazine on a quarterly basis.
ITB PROCESS
The ITB was issued on November 2, 2018, with bid opening date of December 10, 2018. The Procurement Department issued bid notices to 584 companies utilizing www.publicpurchase.com website. 69 prospective bidders accessed the advertised solicitation. The notices resulted in the receipt of two (2) responses from: Imprimerie Solisco, Inc., and Solo Printing, LLC. See Attachment A for a tabulation of bids received.
The ITB stated that the lowest responsive, responsible bidder meeting all terms, conditions, and specifications of the ITB will be recommended for award. In its due diligence, the Procurement Department has verified that both Imprimerie Solisco, Inc. and Solo Printing, LLC met the requirements of the ITB. Based on the bid prices received, Imprimerie Solisco, Inc. has been deemed the lowest responsive and responsible and Solo Printing, LLC the second lowest responsive, responsible bidder.
Imprimerie Solisco, Inc. was launched in 1991 and is currently one of the largest independent printing companies in Canada. They provide printing services for customers coast to coast both in Canada and the US. References indicate satisfaction with the services provided.
Solo Printing, LLC was established in 1985 and since 2010 has provided printing services to the City. To date the departments utilizing the services of Solo Printing, LLC are satisfied with the performance and service being provided.
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| | | | | | | | CONCLUSION
| | After considering staff’s recommendation and the bids received, pursuant to ITB 2019-007-ND, I recommend that the Mayor and City Commission of the City of Miami Beach, Florida, approve the award of a contract to Imprimerie Solisco, Inc., the lowest responsive, responsible bidder, as the primary vendor, and Solo Printing, LLC, the second lowest responsive, responsible bidder, as the secondary vendor; and further authorize the City Manager and City Clerk to execute the contracts. |
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| | | | | | | | KEY INTENDED OUTCOMES SUPPORTED
Enhance External And Internal Communication From And Within The City |
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| | | | | | | | FINANCIAL INFORMATION
| | Grant funding is not anticipated to be utilized for this project |
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| | | | | | | | | Amount 1 | $176,000 | Account 1 | 011-0350-000324-11-400-592-00-00-00 |
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| | | | | | | | | Amount 2 | $70,000 | Account 2 | 011-0350-000321-11-400-592-00-00-00 |
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| | | | | | | | Legislative Tracking
Marketing and Communications/Procurement |
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