| | | | | | | |  | Resolutions - R7 F
COMMISSION MEMORANDUM |
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| | | | | | | | | TO: | Honorable Mayor and Members of the City Commission | | | FROM: | Jimmy L. Morales, City Manager | | | DATE: | January 16, 2019 | | | |
| | SUBJECT: | A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR
AND CITY CLERK TO EXECUTE CHANGE ORDER NO. 1 TO THE
AGREEMENT BETWEEN THE CITY AND BERGERON LAND DEVELOPMENT
INC. FOR DESIGN BUILD SERVICES FOR THE WEST AVENUE BRIDGE AND
PEDESTRIAN BRIDGE OVER COLLINS CANAL (RFP NO. 2016-062-KB) (THE
"AGREEMENT"), WITH SUCH CHANGE ORDER NO. 1 IN THE NOT-TO -
EXCEED AMOUNT OF $355,142.04, PLUS A 10% OWNER'S CONTINGENCY
IN THE AMOUNT OF $35,514.20, TO PROVIDE FOR ACCESSIBILITY
IMPROVEMENTS AND ADDITIONAL ENHANCEMENTS TO THE AESTHETICS
OF THE PEDESTRIAN BRIDGE, INCLUDING ARCHITECTURAL PANELS,
RAMPS AND STEPS, TO BE FUNDED WITH $330,000 IN PREVIOUSLY
APPROPRIATED FUNDS, AND SUBJECT TO A CAPITAL BUDGET
AMENDMENT FOR THE $60,657 REMAINING BALANCE REQUIRED TO FUND
CHANGE ORDER NO. 1.
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| | | | | | | | RECOMMENDATION
| The Administration recommends that the Mayor and City Commission of the City of Miami Beach, Florida accept the recommendation of the City Manager to authorize Change Order No. 1, to expand the scope of the current Contract for Design Build Services for the West Avenue Bridge and Pedestrian Bridge over Collins Canal (RFP No. 2016-062-KB) to Bergeron Land Development Inc., in the maximum amount of $355,142.04 plus a 10% owner contingency in the amount of $35,514.20.
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| | | | | | | | ANALYSIS
| On April 27, 2016, the City Commission awarded the contract for design build services for the West Avenue Bridge and Pedestrian Bridge over Collins Canal (RFP No. 2016-062-KB) to Bergeron Land Development Inc, in the amount of $9,930,000. The scope of work also included street lighting, pedestrian lighting, signage and pavement markings, new vehicular and pedestrian signals on Dade Boulevard and West Avenue, utility relocation and/or adjustments, and drainage.
After several meetings, members of the community requested that the overall aesthetics of the pedestrian bridge be enhanced. The enhancements included aluminum paneling, powder coating, and LED lighting.
On January 17, 2018, a capital budget amendment was approved and included an item for $440,000 to the project from which $350,000 was allocated for the requested aesthetic improvements of architectural panels, powder coating and decorative lighting for an enclosed aluminum pedestrian bridge. At the same time, a total of $90,000.00 was allocated for landscape enhancements along Dade Boulevard using City’s inhouse forces as a cost savings measure..
On February 14, 2018, Change Order No. 1 was presented to the Commission for approval. The Commission made a motion to reject the change order and instead instructed City staff to design a simple truss bridge. It was requested that the Sunset Harbor and WAvNA associations' input be taken into consideration before a final design was placed into production. Thomas Mooney, Planning Department Director stated that a simple bridge like the one over the Indian Creek Waterway (which is a sidewalk with handrails) would most likely not have to go to the Design Review Board (DRB) unless the City Commission directed staff to get approved from DRB.
On May 3, 2018, the City conducted a public meeting for the West Avenue Bridge Project. Participants included Public Works staff and Commissioner Mark Samuelian. The purpose of the meeting was to present residents with five (5) pedestrian bridge renderings showing the aesthetic options for the bridge. Option 4A, a bubble architectural side panel had the most votes and was the aesthetic option selected. City staff explained that if Option 4A exceeded the funds the Commission had previously approved, the request would need to go back to Commission for a change order.
On October 2, 2018, City staff presented the Pedestrian Bridge’s decorative ‘venetian bubble’ panels to the DRB, where the Board approved the bridge plans with the recommendation that the panel design shall be further refined and more articulately coordinated with the structural truss system of the bridge. The method of installation of the “Venetian Bubble” panels shall be further developed and installed on the outside of the bridge support systems. Further, the panels shall extend along the ramping and approach walkways, in a manner to be reviewed and approved by staff consistent with the Design Review Criteria and/or the directions from the Board.
Currently, the cost proposal for the re-design fees, powder coated panels and changes to the ramps has been provided by the contractor. City staff is requesting the Commission to authorize the Mayor and City Clerk to execute a Change Order No. 1 in the maximum amount of $355,142.04 plus a 10% owner contingency in the amount of $35,514.20. Approval is being requested at this time so final design and fabrication of the bridge can commence as soon as possible.
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| | | | | | | | CONCLUSION
| | The Administration recommends that the Mayor and City Commission of the City of Miami Beach, Florida accept the recommendation of the City Manager to authorize Change Order No. 1, to expand the scope of the current Contract for Design Build Services for the West Avenue Bridge and Pedestrian Bridge over Collins Canal (RFP No. 2016-062-KB) to Bergeron Land Development Inc., in the maximum amount of $355,142.04 plus a 10% owner contingency in the amount of $35,514.20. |
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