A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AUTHORIZING THE ISSUANCE OF REQUEST FOR PROPOSALS (RFP) 2019-048-WG, FOR INSURANCE BROKER OF RECORD SERVICES FOR PROPERTY AND LIABILITY INSURANCE; AND FURTHER, AUTHORIZING THE MONTH-TO-MONTH EXTENSION OF THE CITY'S EXISTING AGREEMENT WITH ARTHUR J. GALLAGHER AND COMPANY, UNTIL SUCH TIME AS A NEW AGREEMENT IS EXECUTED FOLLOWING THE CONCLUSION OF THE RFP PROCESS.

The City of Miami Beach seeks statements of qualifications from qualified firms to operate as the City’s Insurance Broker of Record for property and liability insurance.  The selected firm shall provide assistance to the City’s Risk Management Department in determining the City’s commercial insurance needs; which shall include but not be limited to, the review of all insurance policies and invoices received for policies purchased by the City to assure their accuracy and appropriateness and obtain a variety of coverage terms and conditions to protect the risks of the City.

On December 11, 2013, the Mayor and City Commission approved the issuance of the Request for Qualifications RFQ No 2014 056 MF for Insurance Broker of Record for Property and Liability Insurance   As a result, the City, pursuant to Resolution No. 2014-28551, executed its existing agreement for Brokerage services effective May 14, 2014.  The initial term of agreement was three (3) years with two (2) additional one (1) year renewals and is scheduled to expire May 25, 2019.

The Administration recommends that Mayor and Commission authorize the issuance of the RFP 2019-048-WG for Insurance Broker of Record for Property and Liability Insurance and further authorize the extension of the current agreement until such time as a new agreement(s) is executed.

SCOPE OF SERVICES

The selected firm shall provide assistance to the City’s Risk Management Department in determining the City’s commercial insurance needs; which shall include but not be limited to, the review of all insurance policies and invoices received for policies purchased by the City to assure their accuracy and appropriateness and obtain a variety of coverage terms and conditions to protect the risks of the City.

·         SPECIFICATIONS.  Please Reference, Appendix C, Page 25, RFP 2019-048-WG for Insurance Broker of Record for Property and Liability Insurance (attached).

·    SUBMITTAL REQUIREMENTS.  Please Reference Section 0300, Page 12 RFP 2019-048-WG for Insurance Broker of Record for Property and Liability Insurance (attached).

·         CRITERIA FOR EVALUATION.  Please Reference Section 0400, Page 14, RFP 2019-048-WG for Insurance Broker of Record for Property and Liability Insurance (attached).

Following the receipt of proposals an Evaluation Committee will review proposals in accordance with the criteria established in the RFP.

Additionally, I am considering appointing the following individuals to serve on the Evaluation Committee for this project:

• Sonia Bridges, Division Director Risk Management, Human Resources Department, City of Miami Beach
• James Hollis, Safety Officer, Human Resources Department, City of Miami Beach
• Amy Knowles, Deputy Resiliency Officer, City Manager’s Office, City of Miami Beach
• Monica Beltran, Assistant Director, Parking Department, City of Miami Beach

I am also considering the following individuals as alternates:

• Manny Marquez, Assistant Director, Finance Department, City of Miami Beach
• Cynthia Casanova, Assistant Director, Parks & Recreation Department, City of Miami Beach

The City Manager recommends that the Mayor and Commission authorize the issuance of the RFP 2019-048-WG for Insurance Broker of Record for Property and Liability Insurance; and further authorizing the month to month extension of the current Agreement with Arthur J. Gallagher and Company, until such time as a new Agreement is executed.