A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING, IN SUBSTATIONAL FORM, AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY AND ARTISTIC HOLIDAY DESIGNS, LLC, DATED NOVEMBER 7, 2017, FOR ADDITIONAL LIGHTING AND DECOR SERVICES FOR FY18/19 ONLY, IN AN AMOUNT NOT-TO-EXCEED $100,000, FOR A TOTAL NOT-TO-EXCEED CONTRACT AMOUNT FOR FY18/19 OF $494,917.38, TO BE FUNDED WITH PREVIOUSLY APPROPRIATED FUNDS; AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE THE FINAL AMENDMENT NO. 1 WITH ARTISTIC HOLDING DESIGNS, LLC.

In February 2017, the City released Request for Proposals (RFP 2017-077-JC) for vendors to design, furnish, install, maintain, remove and store holiday lighting and decorations. On July 26, 2017, Resolution 2017-29956 was adopted and authorized the Mayor and City Clerk to execute an agreement with Artistic Holiday Designs, LLC for a term of three (3) years. Year one of the contract was funded in FY 2017/18 in the amount of $430,935, which included a one-time electrical upgrade, and comprised 20 sites, including the Julia Tuttle Welcome Sign entrance, City Hall, Espanola Way corridors, Police Headquarters, Lincoln Road, Ocean Drive, and the 87th Street sign, as well as other points throughout the city.

At the January 17, 2018, Commission Meeting, the Mayor and City Commission referred the discussion to the Neighborhood/Community Affairs Committee (NCAC) directing staff to enhance 2018 year's holiday decorations. At the May 22, 2018 NCAC meeting, a motion was passed to enhance this year's holiday program in an additional amount not to exceed $365,000. The motion specified allocating $300,000 to supplement citywide decorations, adding focus on Northshore Oceanside Park, Lummus Park and all City entranceways, and $65,000 for Jim Morrison Productions’ installation on the MacArthur Causeway.

Upon further consideration, at the July 13, 2018 Finance and Citywide Projects Committee (FCWPC) meeting, the enhancement was approved for $140,000 instead of the initial requested amount. The motion specified allocating $100,000 to supplement citywide decorations for Artistic Holiday Design, LLC and $40,000 for Jim Morrison Productions’ installation on the MacArthur Causeway. All enhancement recommendations were approved as presented by FCWPC. The enhancement request was officially adopted during the fiscal year 2018/19 budget September 26, 2018, Commission Meeting.

Consequently, we are issuing an amendment to the existing contract for the increase amount not to exceed of $100,000.00 for Artistic Holiday Design, LLC.

The Administration recommends that the Mayor and City Commission approve and authorize the Mayor and City Clerk to execute Amendment No. 1 to the Agreement, dated November 7, 2017, between the City and Artistic Holiday Designs, LLC pursuant to RFP 2017-077-JC, increasing the contract, for FY 2018-2018 by an amount not to exceed $100,000.