On April 17, 2018, the City issued Invitation to Bid 2018-036-ND (the “ITB”) to establish a a contract, by means of sealed bids, for the purchase and delivery of various light poles, fixtures, bases and other related lighting and electrical parts and supplies on as “as needed” basis.

ITB PROCESS
The ITB was issued on April 17, 2018, with bid opening date of May 15, 2018. Three (3) addenda were issued. The Procurement Department issued bid notices to 180 companies utilizing www.publicpurchase.com website. 47 prospective bidders accessed the advertised solicitation. The notices resulted in the receipt of one (1) response from South Dade Electrical Supply, Inc. (“South Dade Electrical”). The bid pricing received from South Dade Electrical is included in Attachment A.

The ITB stated that the lowest responsive, responsible bidder meeting all terms, conditions, and specifications of the ITB will be recommended for award. In its due diligence, the Procurement Department verified that South Dade Electrical has met the requirements of the ITB, including the requirement that the bidder submit proof that it is either the manufacturer of the proposed equipment or authorized by the manufacturer to sell the proposed brand. South Dade Electrical submitted proof that it is authorized by the manufacturer to sell the proposed brands. Accordingly, South Dade Electrical has been deemed responsive and responsible to the ITB requirements.

The City received bids for Groups 1, 4, 6, 11, 13, 17 and 18. However, the City did not receive bids for Groups 2, 3, 5,  7, 8,  9, 10, 12, 14, 15, 16, 19, and 20. The City has learned through the process that this market is highly volatile and rapidly changing supplier prices. Consequently,  the City is recommending awarding the Groups for which South Dade Electrical provided bid pricing. Furthermore, the Administration will seek short term alternative purchasing sources for any pressing needs within the Groups not being awarded pursuant to this ITB.

According to the information contained it its bid, South Dade Electrical was founded in 1966 as a wholesale and retail electrical supplier. They provide electrical supplies to Miami Dade, Broward, and Palm Beach counties. Their employees have extensive product knowledge that is reinforced via regular trainings from manufacturer representatives. Since 2013, South Dade Electrical has been the incumbent on the City’s current contract. To date, the City is satisfied with the services being provided.

After considering the bids received and staff’s recommendation, pursuant to ITB 2018-036-ND, I recommend that the Mayor and City Commission of the City of Miami Beach, Florida, approve the award of a contract to South Dade Electrical Supply, Inc., the lowest responsive, responsible bidder to the ITB; and further authorize the Mayor and City Clerk to execute a contract.