| | | | | | | |  | Resolutions - R7 F
COMMISSION MEMORANDUM |
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| | | | | | | | | TO: | Honorable Mayor and Members of the City Commission | | | FROM: | Jimmy L. Morales, City Manager | | | DATE: | July 20, 2016 | | | |
| | SUBJECT: | A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING THE INDIAN CREEK STORM WATER IMPROVEMENTS FROM 26TH TO 41ST STREET (PROJECT), HAVING AN ESTIMATED CONSTRUCTION COST OF $3,000,000, INCLUDING A 10 PERCENT CONTINGENCY, AND FURTHER AUTHORIZING THE CITY MANAGER TO PROCURE PROJECT CONSTRUCTION SERVICES UTILIZING THE COMPETITIVELY BID NATIONAL JOINT POWERS ALLIANCE (NJPA) COOPERATIVE CONTRACT FOR CONSTRUCTION SERVICES WITH THE GORDIAN GROUP. |
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| | | | | | | | RECOMMENDATION
| | The Administration recommends approving the Resolution. |
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| | | | | | | | ANALYSIS
| Prior to October, 2012, the City acquired construction services for many small or emergency construction projects through a Job Order Contracting process (JOC) that enabled facility owners to accomplish a large number of repairs, maintenance and construction projects with a single, competitively bid contract eliminated the time and expense of completing the normal design-bid-construct cycle for each project. Prior to the award of these contracts, the City selected one of several available comprehensive catalogs of construction tasks established by one of several national organizations, such as RS Means or the Gordian Group. The catalogs contain almost every imaginable construction task possible and a unit of measure and cost for each construction task. Contractors were required to competitively bid an adjustment factor (e.g. 1.15) to be applied to a comprehensive catalog of almost every imaginable construction tasks with pre-set unit prices. The prospect of continuing work keeps the contractor motivated to provide timely, responsive, and high quality work.
Since the fall of 2012, the City has been without a methodology for expediting construction and infrastructure projects. This is especially problematic for smaller projects and projects related to unplanned emergency work for which releasing independent solicitations is not operationally feasible and causes unnecessary delays. To address this problem, as authorized by Florida Statutes, the Finance and City-Wide Projects Committee (the “Committee”) endorsed a recommendation by the Administration to utilize the indefinite quantity contract (IQC) for construction services to expedite the delivery of construction projects under $250,000 or for emergency projects as approved by the City Manager. The Committee’s endorsement of the IQC process for small and emergency projects was approved by the City Commission on April 23, 2014. The IQC process is similar to the previously used process by the City but with tighter controls, including a limit on design, additional competition on certain items and a small project threshold that limits exposure.
The IQC process is used extensively by the local, state and federal governmental agencies throughout the United States to expedite the delivery of construction projects. The City, as a governmental agency member, is authorized to utilize the IQC contract for construction services competitively awarded by the National Joint Powers Alliance (NJPA) to the Gordian Group.
At its March 9, 2016 meeting, the City commission approved Resolution 2016-29332 approving an agreement between the City and Florida Department of Transportation (FDOT) for the cost sharing of a construction project on Indian Creek Drive from 26th to 41st Streets. The infrastructure improvements will include a new storm water drainage system, pump station and seawall. The existing roadway, curbs, gutters and sidewalks will be elevated to meet new flood elevation requirements. Driveways, light poles, signals, signage and pavement markings will be replaced to match the new roadway alignment and configuration.
Due to complexity and urgency of this project, the administration recommends engaging David Mancini and Sons, Inc. as the construction firm responsible in constructing the storm water drainage system which will include the trunk line plus the drainage structures with the intention of providing the first line of defense against high tides. Currently, Indian creek serves as a major evacuation route during an emergency event.
The construction project incorporates large diameter storm drain pipes of approximately 72 inches diameter, interconnecting existing outfalls and installation of drainage structures at all street end. The intent is to control the intrusion of the water from King Tides. The work will be open cut along the entire project.
The storm water drainage Improvements to be completed by the end of this summer includes installing approximately 1500 linear feet of 72” pipe, 400 linear feet of 36” pipes, and a total of 15 drainage structures to be installed, one at each street end; traffic control and all ancillary and miscellaneous work. In order to expedite the process, the Public Works Department contacted the Procurement Department to request the use of the NJPA cooperative contractor procurement process to build the project and has chosen DMSI, Inc. based on reliability, good work, timely completion and within budget to provide a proposal to build the improvements.
Based on the City Engineer (Engineer of Record) designer's opinion of probable construction cost of work necessary to be preformed by the end of this summer for this project is $3,000,000. Staff considers this amount to be fair and reasonable. Additional work to complete the drainage work for the project is estimated to be an additional four to six million dollars and this request will be submitted in the next few months for approval. The completion of this work is part of an overall project estimated to be a total of over twenty-five million dollars to construct seawalls, stormwater pump station and the raising of Indian Creek Drive from 26th to 41st Street with a section of Collins Avenue from 25th Street with a section of Collins Avenue from 25th Street to 26th Street. Several of the interconnecting streets between Indian Creek Drive and Collins Avenue will be included for improved drainage.
This project surpassed the $250,000 threshold limit approved by the City Commission for projects through the NJPA IQC contract award. Accordingly, in order to move forward with the completion of this project, due to the leaks and deterioration of this line, approval is required to exceed the $250,000 project threshold limit which includes 10% contingency, for a project total not to exceed $3,000,000. The project supports the KIO of maintaining the City’s infrastructure.
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| | | | | | | | CONCLUSION
| | The Administration recommends approving the Resolution. |
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| | | | | | | | | Amount 1 | $3,000,000 | Account 1 | 429-0815-061357-00-48-517-00-00-00-C1601 |
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