NEW BUSINESS  19.

COMMITTEE MEMORANDUM

ANALYSIS:

Administration has requested a referral to the Finance and Citywide Projects Committee in order to discuss proposed budget transfers between adopted projects. Several Capital Renewal and Replacement (CR&R) projects have been underfunded while other CR&R projects have been overfunded. The Property Management Division is requesting that the surplus funds identified in the fully executed projects listed be transferred to the underfunded projects listed below, as needed.

Public Works Facility Interior Renovations

The Public Works Facility serves as an operational building that operates 24 hours a day, 7 days a week to serve the City’s streets, street lighting, water, swear and stormwater needs. This facility is approximately 19,284 square feet and accommodates 108 employees. In addition to its day-to-day operations, in the event of an emergency, it serves as the emergency operation center for infrastructure. The facility has high volume usage and is an integral part of the City’s ability to provide excellent customer service to all those who live, work, and play in Miami Beach.

It has been a number of years since the Public Works Facility received some much needed interior renovations. The bathrooms, control room, offices, lockers, showers, and supervisor’s area are all in a dilapidated state and in desperate need of repairs. As the central hub for the City’s infrastructure operations it is imperative that the facility be equipped with modernized and proper conditions.

Miami City Ballet Window Replacements

After Hurricane Irma, Administration assessed City assets, the Miami City Ballet being one of them. Upon this assessment, it was noted that the current windows are not hurricane impact and in the event of a high wind and rain storm, such as Hurricane Irma, the windows cannot keep the water from intruding into the building, thus causing water damages. This conclusion led to a project for the replacement of the Miami City Ballet windows to be able to sustain a hurricane and mitigate the current issue of water penetration. The current project, though it has some funding is in need of additional monies for completion due to actual and unanticipated costs.

The appropriation is necessary in order to complete the project prior to the 2018 hurricane season

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CIP Department Interior Floor Replacement and Painting

 The City’s CIP department has recently experienced a decrease in indoor air quality and poor carpet conditions due to the amount of foot traffic of individuals going to and from construction sites. In order to mitigate these issues, Property Management is requesting the installation of vinyl flooring (VCT) and use this opportunity to paint offices scheduled for replacement. The renovations will improve the air quality and provide more efficient and effective cleaning of the offices.

CONCLUSION:

Administration seeks the Committee’s direction on appropriating the funds to the projects listed above.