DISCUSSION REGARDING WHETHER TO CONTINUE THE AIR & SEA SHOW FOR THE 2018 MEMORIAL DAY WEEKEND (MAY 26, 2018 THROUGH MAY 27, 2018), AND IF SO, WHETHER THE CITY COMMISSION SHOULD AUTHORIZE THE ADMINISTRATION TO RENEGOTIATE AND CLARIFY TERMS (SUCH AS THOSE RELATING TO CITY’S FINANCIAL CONTRIBUTION FOR CERTAIN EVENT-RELATED EXPENSES).

The Administration is seeking direction from the Commission.

On February 1, 2016, the City of Miami Beach (“City”) entered into an Agreement (Exhibit A) with A National Salute to Heroes, LLC (“Producer”) to produce the first ever Miami Beach Air and Sea Show, which took place on the park, beachfront and offshore areas of Ocean Drive and Lummus Park in the City on Saturday, May 27, 2017 and Sunday, May 28, 2017.  Per Section 20 of the Agreement, the term is for a period of five years, beginning with the 2017 Air and Sea Show, with the City Commission provided an opportunity under Section 20(a) of the Agreement to consider discontinuing the Agreement only after the conclusion of the first Air and Sea Show.  Should the City Commission decide to cancel the Agreement, the Commission must approve a motion to cancel the Agreement and further notify the Producer about its intent to cancel the Agreement prior to July 30, 2017.  The Producer is required to and has been given no less than fourteen (14) days’ notice of this Commission meeting, wherein any such consideration of cancellation of the Agreement may be discussed.

The 2017 Air and Sea Show was considered a successful event and any decision to consider cancellation of the Agreement may not be a reflection of the City’s desire not to continue hosting the Air and Sea Show.  However, as there are components of the Agreement that have proven to be challenging to the City in the production of the 2017 Air and Sea Show, this represents the only opportunity within the Agreement to clarify terms for moving forward with the Producer.  Among other terms that may be clarified, the Administration would specifically recommend revising Section 17 of the Agreement, which outlines the Event Organizer’s and the City’s responsibilities for the shared costs of City Police and Fire resources. Other points the City may wish to clarify include responsibilities and contributions for parking, transportation, and other logistics issues moving forward, particularly as the Air and Sea Show ideally continues to become more of a success and brings more attendees to Miami Beach to enjoy the beachfront during Memorial Day Weekend.

The Administration is seeking direction from the Commission.