Item Coversheet

Competitive Bid Reports - C2  A




COMMISSION MEMORANDUM

TO:Honorable Mayor and Members of the City Commission 
FROM:Jimmy L. Morales, City Manager 
DATE:March  22, 2017
 



SUBJECT:REQUEST FOR APPROVAL TO ISSUE REQUEST FOR QUALIFICATIONS (RFQ) NO. 2017-129-KB FOR ENGINEERING SERVICES FOR WATER & WASTEWATER SYSTEMS PROJECTS.

RECOMMENDATION

Authorize the issuance of the RFQ.

ANALYSIS

The City purchases treated potable water from Miami/Dade County, and resales it to its customers. There are multiple connections to the Miami/Dade County water transmission system. The City collects wastewater from its customers, including satellite cities, and conveys it to Miami/Dade County for treatment.

 

The City provided (at its most recent count) potable water service to an estimated 10,414 domestic retail water accounts, and to approximately 2,958 irrigation (water-only) accounts. Expressed on an equivalent residential unit ("ERU") basis, the System provided service to about 29,001 domestic water ERUs and 8,443 irrigation ERUs. An ERU represents the average capacity for a single-family residential account (served by a 5/8-inch meter), and is used to measure the total customer base on an equivalent basis (how many total equivalent households are being served) since a significant number of customers may represent a single account that serves a large group of customers (e.g., a condominium), or commercial customer that uses a large amount of water (e.g., a hospital or school). The ERUs were based on information published by the American Water Works Association regarding meter capacities, and which form the basis for the determination of meter equivalent factors.

 

The City provided (at its most recent count) sanitary sewer service to an estimated 10,414 retail sanitary sewer accounts, and 29,001 sanitary sewer ERUs (all domestic water customers receive sanitary sewer service). The City also provides wholesale sanitary sewer to the Village of Bal Harbour, the Town of Bay Harbor Islands, the City of North Village, and the Town of Surfside (collectively, the "Satellite Cities").

 

The City is over 100 years old, and many of his assets are believed to have been installed during the time of its inception. Improvements, and expansions have been made throughout the City’s history, and a comprehensive review of the entire water, and wastewater infrastructure needs to be performed. It is the City’s intention to develop, and implement a long-term capital improvement plan to best position the community with a resilient, robust, environmentally responsible, and future proof, water, and wastewater system to serve into perpetuity.

 

 

 

To meet the City’s needs for professional engineering services relating to its water and wastewater infrastructure improvement goals, by means of this RFQ the City seeks to contract for  the following:

1.  Prime Consultant(s). The City may make an award to qualified consultant(s) that can act in the capacity of the City’s prime consultant on its long term capital improvement projects for water and wastewater. The selected prime consultant shall provide the City with subject matter expertise to the City of Miami Beach on its water and wastewater systems. The Consultant must have a team of qualified individuals who can guide the City of Miami Beach through the decision-making process of making its water and wastewater systems resilient, environmentally responsible, dependable, and future proof. While the City intends to make an award to a single consultant, it reserves its right to award to multiple consultants if it deems it is in its best interest.

 

2.  Pool of Pre-qualified Consultants. Additionally, to assist with smaller engagements relating to water and wastewater work (or related needs), the City intends to create a continuing pool of prequalified consultants in accordance with Section 287.055(2)(g). All firms that submit qualifications proposals pursuant to the RFQ, and who are deemed to be responsive, responsible and qualified may be eligible to participate in the continuing pool of pre-qualified consultants.

 

·         MINIMUM QUALIFICATIONS.  Please Reference, Appendix C, Page 27, RFQ 2017-129-KB for Engineering Services for Water & Wastewater Systems Projects (attached).

 

·         SUBMITTAL REQUIREMENTS.  Please Reference Section 0300, Page 14, RFQ 2017-129-KB for Engineering Services for Water & Wastewater Systems Projects (attached).

 

·         CRITERIA FOR EVALUATION.  Please Reference Section 0400, Page 16, RFQ 2017-129-KB for Engineering Services for Water & Wastewater Systems Projects (attached).

CONCLUSION

The Administration recommends that the Mayor and Commission authorize the issuance of the RFQ 2017-129-KB for Engineering Services for Water & Wastewater Systems Projects is subject to funds availability approved through the City’s budgeting process.

KEY INTENDED OUTCOMES SUPPORTED
Build And Maintain Priority Infrastructure With Full Accountability

FINANCIAL INFORMATION

Grant funding will not be utilized for this project.

Legislative Tracking
Procurement/Public Works

ATTACHMENTS:
Description
RFQ 2017-129-KB Draft Solicitation