| | | | | | | |  | Resolutions - C7 C
COMMISSION MEMORANDUM |
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| | | | | | | | | TO: | Honorable Mayor and Members of the City Commission | | | FROM: | Alina T. Hudak, City Manager | | | DATE: | May 17, 2023 | | | |
| | SUBJECT: | A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE WRITTEN RECOMMENDATION OF THE CITY MANAGER (AS SET FORTH IN THE CITY COMMISSION MEMORANDUM ACCOMPANYING THIS RESOLUTION), AND APPROVE THE REQUEST FOR AUTHORIZATION TO MOVE FORWARD WITH UTILIZING WAREHOUSED OBSOLETE RADIO EQUIPMENT AS TRADE-IN CREDIT FOR THE ACQUISITION OF NEW XL-185 L3HARRIS RADIO EQUIPMENT WITH ALL REQUIRED FEATURES TO OPERATE ON THE CITY’S P25 RADIO SYSTEM, IN THE AMOUNT OF $0.00 (INCLUSIVE OF TRADE-IN CREDITS); AND FURTHER, WAIVING, BY A 5/7THS VOTE, THE FORMAL COMPETITIVE BIDDING REQUIREMENT, FINDING SUCH WAIVER TO BE IN THE CITY'S BEST INTEREST. |
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| | | | | | | | RECOMMENDATION
| Adopt the Resolution accepting the written recommendation of the City Manager (as set forth in the City Commission memorandum accompanying this resolution), and approve the request for authorization to move forward with utilizing warehoused obsolete radio equipment as trade-in credit for the acquisition of new XL-185 L3Harris radio equipment with all required features to operate on the City's P25 radio system, in the amount of $0.00 (inclusive of trade-in credits); and further, waive, by a 5/7ths vote, the formal competitive bidding requirement, finding such waiver to be in the City's best interest. |
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| | | | | | | | BACKGROUND/HISTORY
| | The City’s decommissioned radio infrastructure equipment lot was previously advertised and submitted for auction, which ended on Tuesday, January 24th, 2023, through Bidera.com. The auction for the referenced equipment lot failed to yield bids that met or exceeded the minimum reserve of the posted auction of $39, 800.00 dollars. The highest bid received during auction was only $2,525.00 for the decommissioned infrastructure equipment.
The City’s vendor, L3Harris, removed the decommissioned equipment from the City’s radio sites and has been temporarily storing the equipment at their warehouse facilities free of charge pending the resolution of the equipment’s auction. As an incentive, L3Harris offered to provide a trade-in credit for the equipment in exchange for new radio equipment with the proper feature sets necessary to operate on the new P25 radio system currently serving the City, in order to dispose of the decommissioned equipment from their storage warehouse. |
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| | | | | | | | ANALYSIS
| Pursuing this proposal maximizes value to the City by taking advantage of a trade-in credit that exceeds highest bid obtained in exchange for new equipment that can be put into operation for public safety purposes. |
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| | | | | | | | SUPPORTING SURVEY DATA
| | NA |
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| | | | | | | | | Amount(s)/Account(s): | No cost to the City will result if the proposed trade-in credit is approved and pursued. |
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| | | | | | | | CONCLUSION
| It is the recommendation of the Administration that the Mayor and City Commission of the City of Miami Beach, Florida, accept the written recommendation of the City Manager (as set forth in the City Commission memorandum accompanying this resolution). |
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| | | | | | | | | Is this a "Residents Right to Know" item, pursuant to City Code Section 2-14? | | Does this item utilize G.O. Bond Funds? | | | No | | No | |
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| | | | | | | | Strategic Connection
| | Non-Applicable |
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