Resolutions - C7 N
|TO:||Honorable Mayor and Members of the City Commission|| |
|FROM:||Alina T. Hudak, City Manager|| |
|DATE:||April 28, 2023|
|SUBJECT:||A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING, IN SUBSTANTIAL FORM, A MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN THE CITY AND MIAMI-DADE COUNTY IN CONNECTION WITH THE CONSTRUCTION AND MAINTENANCE OF THE CITY'S INTELLIGENT TRANSPORTATION SYSTEM AND SMART PARKING SYSTEM PROJECT; AND FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT.|
|The Administration recommends that the Mayor and City Commission adopt the Resolution.|
On October 18, 2017, the Mayor and City Commission (“Commission”) adopted Resolution No. 2017-30064, accepting the recommendation of the City Manager to award an agreement, pursuant to Request for Proposals (RFP) No. 2016-199-KB for Design, Build, Operation, and Maintenance Services for an Intelligent Transportation System and Smart Parking System (“ITS/SPS”), to TransCore ITS, LLC (“TransCore”), as the top-ranked proposer, and authorizing the City Administration to enter into negotiations with TransCore.
On April 16, 2019, the City of Miami Beach (“City”) and TransCore executed a Design/Build/Operate/Maintain Agreement for citywide ITS/SPS services (the “Project”). On December 16, 2022, the City and TransCore executed Amendment No. 1 to the TransCore agreement; said amendment, among other things, approving temporary maintenance of Miami-Dade County traffic signals during construction of the Project, and authorizing the City Manager to approve expenditures for temporary traffic monitoring/management services, in order to provide the City Administration with the ability to efficiently manage traffic during high impact periods. The work associated with this Project includes the installation of various electronic ITS devices supporting a Traveler Information System, consisting of the installation and operation of two (2) Dynamic Message Signs (“DMS”) on the MacArthur and Julia Tuttle causeways, 24 DMSs along major arterial roadways, and real-time data collection devices at 23 locations throughout the City. In addition, 21 Closed-Circuit Television (“CCTV”) cameras will be installed to support situational awareness and traffic monitoring. Furthermore, SPS devices will be installed at ten (10) city parking garages and five (5) surface parking lots to disseminate real-time parking availability. Once completed, this network will give the City the ability to monitor and manage traffic congestion on major thoroughfares and disseminate real-time traffic and parking conditions to motorists. The ITS/SPS program will be managed and operated by TransCore in real-time from a Transportation Management Center (“TMC”) co-located within the Florida Department of Transportation (“FDOT”) SunGuide TMC at FDOT District 6 Offices.
The Project planning and design development phases were closely coordinated with FDOT and Miami-Dade County Department of Transportation and Public Works (“DTPW”).
Given that most of the devices are being installed within FDOT rights-of-way, on April 13, 2023, FDOT and the City executed a Construction Agreement (CA) for the construction of the ITS-related improvements to be located on the FDOT right-of-way. The CA delineates the design, construction, and maintenance related responsibilities in connection with the ITS improvements, including the requirement that the City and FDOT enter into a Maintenance Memorandum of Agreement (MMOA), requiring the City to maintain the constructed Project improvements located on the FDOT right-of-way.
Phases 1 and 2 of the ITS/SPS Project are currently in construction and consist of the installation of ITS devices along approximately 20 miles of the City’s primary roadway network. System operations is expected to begin in late 2023 as devices come on-line. Phases 3 through 6 of the ITS/SPS Project will be negotiated in the immediate future and are proposed to provide coverage along all remaining major thoroughfares in the City.
At this time, TransCore is ready to commence the installation of ITS devices, including CCTV cameras and travel time sensors, at key signalized intersections along major thoroughfares. Pursuant to Section 2-96.1 of the Miami-Dade County Code, all traffic control and traffic engineering services in the County, with the exception of roads which are part of the state highway system, are under the exclusive jurisdiction of the County. The County, and specifically the DTPW Traffic Signals and Signs Division, operates computerized motorist information systems which monitor traffic conditions on portions of the County transportation system and operates and maintains the traffic signal system throughout the County. The installation of the ITS devices requires physical connections to existing traffic signal mast arms and signal controllers. Given that traffic signalization devices and equipment are Miami-Dade County (“County") assets under the purview of DTPW, as a requisite for a permit for the installation of ITS devices on these County assets, DTPW requires that the City execute a Memorandum of Understanding ("MOU") with the County. The MOU (Attachment) delineates the City’s and DTPW’s respective roles and responsibilities both during the construction (i.e. installation) and maintenance phases of the ITS Project. All devices installed on County assets as part of the City’s ITS/SPS Project will be property of the City; and the City will be responsible for the operation and maintenance of these ITS devices on County assets, as stipulated in the MOU.
SUPPORTING SURVEY DATA
According to the 2022 Miami Beach Resident Survey, 76.9% of residents use their personal vehicle as a primary mode of transportation for trips within Miami Beach (7% increase as compared to the 2019 survey); and 84.3% use their personal vehicle as a primary mode of transportation for the cross-causeway trips (5% increase as compared to the 2019 survey).
There is no cost associated with entering into the Memorandum of Understanding Agreement. The cost associated with the anticipated maintenance (as-needed) of Miami-Dade County traffic signalization infrastructure during the construction phase of the ITS/SPS Project is approximately $150,000. Funds for this purpose were previously allocated in the ITS/SPS Project (Capital Project No. 28080).
Once completed, the ITS/SPS Project will utilize state-of-the-art technology to monitor and manage traffic congestion throughout the City more effectively and efficiently, as well as to disseminate real-time traffic and parking information to motorists, thus improving mobility and quality-of-life of our residents, visitors, and workforce.
In order for the City to meet key Project milestones and advance the implementation of the ITS/SPS Project, the City Administration recommends that the Mayor and City Commission adopt the Resolution, approving, in substantial form, a Memorandum of Understanding with the County in connection with the construction and maintenance of the City’s ITS/SPS devices installed on County traffic signalization equipment and infrastructure; and further authorizing the City Manager to negotiated and execute the final Agreement.
|Is this a "Residents Right to Know" item, pursuant to City Code Section 2-14?|| ||Does this item utilize G.O. Bond Funds?|
|No|| ||No|| |
|Mobility - Address traffic congestion.|
Transportation and Mobility