Competitive Bid Reports - C2 D
|TO:||Honorable Mayor and Members of the City Commission|| |
|FROM:||Alina T. Hudak, City Manager|| |
|DATE:||April 28, 2023|
|SUBJECT:||A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER PURSUANT TO REQUEST FOR QUALIFICATIONS NO. 2023-016-WG BEACH WALK PROTECTIVE BOLLARDS CONSULTING SERVICES; AUTHORIZING THE ADMINISTRATION TO NEGOTIATE WITH GANNETT FLEMING, INC., AS THE SOLE PROPOSER; AND FURTHER AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE AN AGREEMENT UPON CONCLUSION OF SUCCESSFUL NEGOTIATIONS BY THE ADMINISTRATION.|
It is recommended that the Mayor and City Commission approve the Resolution authorizing the Administration to negotiate with Gannett Fleming, Inc., the sole proposer for Request for Proposals (RFQ) 2023-016-WG. The Resolution also authorizes the City Manager and City Clerk to execute an Agreement upon successful negotiations by the Administration.
This solicitation is currently under the cone of silence.
The Miami Beach Recreational Corridor, commonly referred to as the Beach Walk, runs parallel to the oceanfront from South Pointe Park to north 87th Terrace. Currently, Section 70-67 of the City Code prohibits the use of any motorized means of transportation along the length of the Beach Walk.
Over the years, there have been several discussions about the safety of pedestrians and cyclists along the Beach Walk. Different user groups, including the Mid-Beach Neighborhood Association (MBNA), have voiced concerns about the potential of vehicles to access the Beach Walk and cause harm to pedestrians or cyclists.
In October 2020, the Facilities and Fleet Management Department was charged with developing a project to design and deploy protective bollards at vulnerable areas along the entire length of the Beach Walk. The Department engaged a safety and security consultant to complete a study that included preliminary assessments, potential options for vehicle barriers and alternate mitigation measures. The study was necessary to assess options and establish funding.
Through the RFQ, the Facilities and Fleet Management Department seeks a consultant to create the necessary plans and specifications to install barriers to vehicle access along the Beach Walk. The most likely barrier is a bollard system that maximizes security and design. The required scope of work pursuant to the RFQ may include but not be limited to bollard design, construction documents, specifications, cost estimating and scheduling, project schedule estimating, and construction administration.
On December 14, 2022, the Mayor and City Commission approved the issuance of the Request for Qualifications (RFQ) No. 2023-016-WG for Beach Walk Protective Bollards Consulting Services. The Procurement Department issued bid notices to 27,893 companies utilizing the City's e-procurement system, with 59 prospective bidders accessing the solicitation. RFQ responses were due and received on February 21, 2023. The City received a sole proposal from Gannett Fleming, Inc. Staff believes that the limited response is attributed to the services being a niche sector that requires very specific experience relating to vehicle barriers in public places.
On March 28, 2023, the evaluation committee appointed by the City Manager convened to consider the proposal received. The committee was comprised of Francisco Garcia, Division Director, Facilities and Fleet Management; Ariel Guitian, Sr. Capital Projects Coordinator, Capital Improvement Projects; Giancarlo Pena, Assistant City Engineer, Public Works Department; Kevin Pulido, Neighborhood Affairs Division Director, Communications Department; and Francys Vallecillo, Assistant Director, Tourism & Culture Department.
The committee was provided an overview of the project and information relative to the Cone of Silence Ordinance and the Government Sunshine Law. The committee was also provided with general information on the scope of services and a copy of the proposal.
The evaluation committee determined that Gannet Fleming Inc. was well qualified and should be considered for negotiations (see Attachment A). Below is a short bio of the firm based on information in its proposal.
Gannett Fleming, Inc. has provided architectural, engineering, and construction services since 1915. The firm has a team of professionals that specialize in security and public safety experts provide risk management and technical and executive leadership to help agencies develop the security and safety programs needed. The firm is experiences in addressing disaster risks to vital assets, systems, and networks imperative to the health and safety of constituents. The firm partners with businesses, communities, and governmental agencies at every level to address threats. Additionally, the firm includes LEED-certified professionals on projects that are dedicated to using sustainable practices and has been named one of the top 100 green building design firms in the U.S. Gannett Fleming, Inc boasts client satisfaction rankings of over 90%. The firm has worked with the City of Miami Beach since 2012 on several traffic and safety projects.
SUPPORTING SURVEY DATA
The design services for this project will be completed in phases. The Facilities and Fleet Management Department estimates $139,000 for the initial project phase; however, funding for subsequent phases must be requested through the capital budget process. It is estimated that construction resulting from these design services would cost approximately $5,000,000. This amount includes factors for construction cost escalation and additional contingencies. Design fees will be established through the negotiation process. Services pursuant to the award of this RFQ shall be subject to funding availability which is contingent on approval through the City's capital budget process. Grant funds are not anticipated to be utilized for these services.
Design: Funding available in the amount of $139,000 is available in 520-1720-000674-29-422-000-00-00-00-
Construction: Funding, in the amount of $5,000,000, subject to approval through the capital budget process for project 62523
After reviewing the submission and staff’s comments, it is evident that Gannett Fleming, Inc. has the experience necessary to provide the City with bollard consulting services that will result in enhanced protections with an aesthetically pleasing design for the Beach Walk. Gannett Fleming, Inc. has worked with several large public and private sector organizations across the U.S. and provides design, architectural, and construction administration services that will allow the city to install protective bollards on the Beach Walk in line with the city's aesthetic and safety needs. In 2021, Gannet Fleming, Inc. provided services to the City for preliminary work regarding the installation of vehicle barriers to promote a safe environment for Miami Beach patrons on the Beach Walk. Other City of Miami Beach projects facilitated by Gannet Fleming, Inc. include the Transportation Master Plan, West Avenue Bridge Traffic and Safety, and the Design Variation Memorandum Report following FDOT guidelines for installing Bike Lanes across the intersections of 72 St. and 73 St. and SR A1A.
Therefore, the Administration recommends that the Mayor and City Commission approve the Resolution authorizing the Administration to negotiate with Gannett Fleming, Inc., the sole proposer for Request for Proposals (RFQ) 2023-016-WG, and, further, authorizing the City Manager and City Clerk to execute an Agreement upon successful negotiations by the Administration.
|Is this a "Residents Right to Know" item, pursuant to City Code Section 2-14?|| ||Does this item utilize G.O. Bond Funds?|
|No|| ||No|| |
Facilities and Fleet Management/Procurement