| | | | | | | | | Resolutions - C7 D
COMMISSION MEMORANDUM |
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| | | | | | | | TO: | Honorable Mayor and Members of the City Commission | | FROM: | Alina T. Hudak, City Manager | | DATE: | March 27, 2023 | | |
| SUBJECT: | A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO. 2 TO THE PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI BEACH, FLORIDA AND WANNEMACHER JENSEN ARCHITECTS, INC., FOR ARCHITECTURAL AND ENGINEERING SERVICES FOR THE NEW FIRE STATION NO. 1, SUCH AMENDMENT TO PROVIDE FOR ADDITIONAL ARCHITECTURAL DESIGN, STRUCTURAL ENGINEERING, LIGHTING DESIGN AND MAPPING SERVICES REQUIRED TO INTEGRATE THE APOLLO MURAL INTO THE EAST FACADE OF THE FIRE STATION, FOR A NOT-TO-EXCEED AMOUNT OF $93,669 UTILIZING FUNDING TO BE PROVIDED BY THE DEVELOPER 3425 COLLINS, LLC. |
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| | | | | | | | RECOMMENDATION
| The Administration recommends adopting the Resolution. |
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| | | | | | | | BACKGROUND/HISTORY
| On July 31, 2019, pursuant to Request for Qualifications (RFQ) No. 2019-208-ND, the Mayor and City Commission adopted Resolution No. 2019-30913 approving and authorizing the Mayor and City Clerk to execute an Agreement with Wannemacher Jensen Architects, Inc. (WJA), for Architectural and Engineering Design Services, for the new Fire Station No.1 facility to be located at the South Shore Community Center, 833 6th Street, in the Flamingo Park Neighborhood (Fire Station No. 1), in the amount of $999,917.00. The scope of services included initial concept designs, site planning and a feasibility study for up to two (2) possible project sites, developing construction documents, providing assistance with permitting and bidding, and construction administration for a 17,000 – 20,000 square feet new Fire Station No.1.
WJA is currently working on the 90% Construction Documents with completion scheduled for early April 2023.The new 29,369 square feet facility for Fire Station No. 1 will provide four drive-thru apparatus bays, living spaces, offices, a kitchen, a gym, support facilities and 34 parking spaces.
The project design was reviewed and approved by the Historic Preservation Board (HPB) at the March 2, 2022 meeting.
In October 2022, Amendment No. 1 to the agreement with WJA, in the amount of $571,037, was approved by the City Commission, via Resolution No. 2022-32345, to include additional services related to offsite improvements and additional surveying services required by the HPB approval and coordination with the franchise utilities.
One additional project element has been identified that needs to be executed in conjunction with the fire station.
Apollo Mural
On May 11, 2021, an application was presented by 3425 Collins, LLC (The Developer) to the Historic Preservation Board (Board) requesting modifications to a previously issued Certificate of Appropriateness for the partial demolition, renovation and restoration of the existing 16-story hotel building located at 3425 Collins Avenue, including the total demolition of the 1955 south addition, and the construction of a new residential 16-story detached ground level tower addition, the Aman Residence, and modifications to the site plan.
A mosaic tile mural entitled "Apollo" by artist Jack Stewart (the Mural), was introduced to the site as a part of a south addition by Melvin Grossman in 1955. In 2014, the HPB reviewed and approved the demolition of the south addition inclusive of the artistic mural. The 92’ wide by 17’ high mural was subsequently removed and relocated to a storage facility and the 1955 addition was demolished. The HPB Consolidated Order from the May 11, 2021 meeting, indicates that the Developer proffered to donate the Mural to the City as a condition to the approval, including covering all costs for its relocation, installation and restoration. Prior to the issuance of a building permit for the new residential tower, the Developer is required to return to HPB to present the final plan for the restoration of the mural, including the specific location where it will be installed.
The City has considered a few City-owned properties as locations for the Mural; however, given its size, placement on an existing facility has been challenging. On July 20, 2022, the Mayor and City Commission adopted Resolution 2022-32230 (Exhibit A) authorizing the City Manager to execute a Memorandum of Understanding (MOU), between the City and the Developer as per HPB Order No. 20-0441 (the HPB Order), requiring the Developer, at its sole cost, to undertake all aspects of restoring the Mural, including conservation services; design and engineering fees; and upon completion of the restoration and acceptance by the City of the condition of the restored Mural, transporting the Mural to a storage location, designated by the City Manager's designee; transporting the Mural from the City's storage location to Fire Station No.1; and installing the Mural as an integrated architectural feature at the new building for Fire Station No.1, once completed (Exhibit B).
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| | | | | | | | ANALYSIS
| The proposed integration of the Mural into Fire Station No.1 requires HPB review and approval of detailed design documents. Accordingly, the Developer contacted the City to inquire about the design documents for the fire station. To include the Mural as required by the Developer’s HPB order, WJA needs to provide additional architectural design, and structural and electrical engineering services to incorporate the Mural into the design documents for the east façade of the Fire Station No.1 project. The building’s structure shall be reinforced to accommodate the additional loads from mounting the Mural on the building’s upper story.
The City requested and received a proposal from WJA for the following additional professional services to incorporate the Mural into the design:
• Architectural Design services to include site visit to observe the Mural pieces; architectural design changes to the east façade to include the Mural; HPB submissions and presentations; coordination with structural engineer, lighting consultant, electrical engineer, and 3D mapper; preparation and submission of construction documents for permitting, and construction administration to include a pre-installation meeting, installation site visit, punchlist walkthrough, and final walkthrough.
• Structural design to attach the Mural to the new exterior wall of the Fire Station.
• Lighting design and coordination with a lighting consultant and electrical engineer to provide adequate lighting for the Mural and ensure that the proposed lighting will not violate any zoning code or LEED requirements.
• Site visit and 3D mapping services to produce a scaled Revit model and drawing of the irregularly shaped Mural.
WJA has submitted a total negotiated proposal (Exhibit C), Amendment No.2 to the professional services contract, to include the additional professional services in the amount of $93,669.
It is anticipated that all costs associated with the relocation and installation of the Mural, including without limitation the cost of architectural and engineering services to incorporate the Mural into Fire Station No.1 shall be funded or reimbursed by the Developer, 3425 Collins, LLC.
City Staff has reviewed the proposal and has found that the fees are fair and reasonable.
This Amendment No.2 in the amount of $93,669 will revise the total contract amount to $1,664,623.
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| | | | | | | | SUPPORTING SURVEY DATA
| Results from the 2019 Resident Survey show that 9% of residents rated City facility improvements as the most important type of capital improvement project. |
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| | | | | | | | FINANCIAL INFORMATION
| Not applicable. |
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| | | | | | | | Amount(s)/Account(s): | It is anticipated that all costs associated with the relocation and installation of the Mural, including without limitation the cost of architectural and engineering services to incorporate the Mural into Fire Station No.1 shall be funded or reimbursed by the Developer, 3425 Collins, LLC.
392-0820-061357-26-410-599-00-00-00-22119 $93,669 (If necessary, the FS1 account will fund the work to be reimbursed later by the Developer)
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| | | | | | | | CONCLUSION
| The Administration recommends that the City Commission approve the resolution. |
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| | | | | | | | Applicable Area
| South Beach |
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| | | | | | | | Is this a "Residents Right to Know" item, pursuant to City Code Section 2-14? | | Does this item utilize G.O. Bond Funds? | | Yes | | Yes | |
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| | | | | | | | Strategic Connection
| Non-Applicable |
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| | | | | | | | Legislative Tracking Capital Improvement Projects |
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