Item Coversheet

Resolutions - C7  I




COMMISSION MEMORANDUM

TO:Honorable Mayor and Members of the City Commission 
FROM:Alina T. Hudak, City Manager 
DATE:March  27, 2023
 



SUBJECT:A RESOLUTION OF THE MAYOR AND THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER AND WAIVING, BY A 5/7TH VOTE, THE FORMAL COMPETITIVE BIDDING REQUIREMENT, PURSUANT TO SECTION 2-367 OF THE CITY CODE, FINDING SUCH WAIVER TO BE IN THE BEST INTEREST OF THE CITY; AUTHORIZING THE CITY MANAGER AND ADMINISTRATION TO NEGOTIATE AN AGREEMENT WITH AT&T FOR 911 TELECOMMUNICATIONS SERVICES AND THE CONTINUOUS MAINTENANCE AND SERVICES OF THE "VIPER 911 SYSTEM" FOR A TERM NOT TO EXCEED FIVE (5) YEARS; AND FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE ANY DOCUMENTS NECESSARY FOR NEW SERVICE(S) WITH AT&T AS MAY BE NEEDED BY THE CITY DURING THE TERM OF THE AGREEMENT.

RECOMMENDATION

Adopt the Resolution.

BACKGROUND/HISTORY

On September 11, 2008, the City executed a five-year Special Service Arrangement Agreement (“SSAA”) with AT&T which provided emergency 911 telephone service and support for the Public Safety Communications Unit (“PSCU”) of the City’s Department of Emergency Management at both Public Safety Answering Point (“PSAP”) locations at 1100 Washington Ave. and 2310 Pine Tree Drive. The SSAA provided a one- time charge for the City's purchase of VIPER 911 hardware and 911 answering software.

 

On March 1, 2017, per resolution 2017-29781, the Mayor and City Commission approved and authorized a bid waiver that allowed the City Manager to execute an agreement with AT&T for their Next Generation E911 Public Safety Answering Point (PSAP) equipment and software for a five (5) year term. This agreement provided the City with modernized technology and updated infrastructure for its VIPER 911 system. Additionally, the administration assessed its telecommunication services, inclusive of 911, and recommended seeking solicitations for critical telecommunication, wide area network, and internet services that were currently provided by AT&T. The administration recommended the bifurcation of services and to waive bid on the 911 services provided by AT&T. On December 13, 2017, per Resolution 2017-30130, the Mayor and City Commission of Miami Beach, Florida approved the City's purchase of telecommunications services from AT&T, Inc., as necessary to operate 911 services, on an as needed basis, for a term expiring on May 1, 2023.

ANALYSIS

City staff has determined that it is in the best interest of the City to waive the City' s competitive bidding requirement and enter into a new five- year agreement with AT&T (the " Agreement"). AT&T is the only VIPER 911 provider in the South Florida area that has local VIPER-certified technicians to service the 911 system. AT&T is the only full services provider in the geographic area that can offer data services, 911 voice and text-to-911 services, Next Generation 911 ESINET services, 911 hardware, and hardware maintenance all under one agreement. Their services also allow for seamless integration with Miami Dade County services and the ability to fail over services to the County in emergency situations.

 

AT&T has confirmed that it is the original manufacturer and provider of the AT&T ESInet. AT&T is also the reseller and maintenance provider for City of Miami Beach 911’s Viper system and is the sole source and maintenance provider on the Intrado Viper System and Power911 applications.

SUPPORTING SURVEY DATA

N/A

FINANCIAL INFORMATION

As per approved operating budget. 

CONCLUSION

The Administration recommends that the Mayor and City Commission hereby accept the City Manager's recommendation and waive, by 5/7ths vote, the City's competitive bidding requirement, finding such waiver to be in the best interest of the City, authorizing the Administration to negotiate an agreement with AT&T for 911 Services, for a term expiring May 1, 2028, upon successful negotiation, and further, authorizing the City Manager to execute new services(s) with AT&T as needed to meet the City’s requirements.

Applicable Area

Citywide
Is this a "Residents Right to Know" item, pursuant to City Code Section 2-14? Does this item utilize G.O. Bond Funds?
No No 

Strategic Connection

Organizational Innovation - Maximize the use of innovative technology.
Legislative Tracking
Information Technology

ATTACHMENTS:
Description
Sole Source Letter
Resolution