Item Coversheet

Competitive Bid Reports - C2  F




COMMISSION MEMORANDUM

TO:Honorable Mayor and Members of the City Commission 
FROM:Alina T. Hudak, City Manager 
DATE:March  27, 2023
 



SUBJECT:REQUEST FOR APPROVAL TO ISSUE AN INVITATION TO NEGOTIATE (ITN) 2023-198-ND FOR  MUNICIPAL CIRCULATOR SERVICES.

RECOMMENDATION

It is recommended that the Mayor and Commission of the City of Miami Beach, Florida, authorize the issuance of an Invitation to Negotiate (ITN) 2023-198-ND for municipal circulator services.

BACKGROUND/HISTORY

On April 30, 2014, the City Commission approved the award of a contract for turnkey trolley operations. The original scope of work consisted of a fixed route and fixed schedule public transportation service to enhance mobility in the North Beach area of Miami Beach. During the contract term, the scope of work was modified to include optional equipment, including additional automated stop announcement equipment, CCTV cameras, monitors with the capability of displaying public advertisements, and three (3) additional trolley routes (Collins Express, Middle Beach Loop, and a bi-directional South Beach Loop).

 

For approximately eight (8) years, the City of Miami Beach (“City”) has had an agreement for the operation, management, and maintenance of a turnkey public trolley system. The current contract expires on August 19, 2023, for all four (4) routes currently in service.

 

The City wishes to continue providing a public transit service that meets the needs of residents, employees, and visitors, and complies with all local, state, and federal laws and regulations. However, the City wishes to consider various options for routes, schedules, and vehicles, which may include traditional transit buses, trolley vehicles, and smaller first mile/last mile vehicles. The City is also interested in considering various fuel options such as electric, compressed natural gas, gasoline, and diesel. As such, the City seeks to issue an ITN that will allow for negotiations with more than one firm and result in a cost-effective, efficient, reliable, convenient, and sustainable transit solution.

ANALYSIS

In order to consider a replacement agreement, this ITN seeks proposals from qualified firms interested in negotiating with the City to establish a contract for municipal circulator transit services to enhance mobility in Miami Beach. The prospective contractor shall provide public transportation services on a full turn-key basis.

 

It is important to note that, on a parallel track with this procurement, the Administration will be conducting a trolley service efficiency study, including a passenger survey.  These efforts will help inform the outcome of this solicitation. 

 

The ITN's statement of work and requirements are more fully defined in the ITN attached as Attachment A. Following the receipt of proposals, an Evaluation Committee will review proposals in accordance with the criteria established in the ITN.

SUPPORTING SURVEY DATA

Based on the 2022 resident survey, 72.4% of residents are satisfied with the trolley system. Of those that are dissatisfied with the services being provided, 50% are dissatisfied with the reliability and service frequency. To increase resident satisfaction with the trolley system, the City is looking to contract with a firm that will provide a fixed route(s) and fixed schedule public transportation service to enhance mobility in Miami Beach.

FINANCIAL INFORMATION

The estimated annual expenditure for these services is $12 million based on the annual cost of the pre-pandemic level of trolley service provided by the City pursuant to the existing contract. However, annual costs may be impacted by multiple factors including, but not limited to, fleet composition, fuel type, technology, routes and service frequency. Grant funding may be utilized for this project. 

CONCLUSION

It is recommend that the Mayor and Commission of the City of Miami Beach, Florida, authorize the issuance of ITN 2023-198-ND for municipal circulator services.

Applicable Area

Citywide
Is this a "Residents Right to Know" item, pursuant to City Code Section 2-14? Does this item utilize G.O. Bond Funds?
No No 

Strategic Connection

Mobility - Increase multi-modal mobility citywide and connectivity regionally.
Legislative Tracking
Transportation and Mobility/Procurement

ATTACHMENTS:
Description
Draft ITN 2023-198-ND