It is recommended that the Mayor and City Commission approve the Resolution authorizing the Administration to enter into negotiations pursuant to Request for Qualifications (RFQ) No. 2023-030-ND, with Marlin Engineering, Inc., as the first-ranked proposer; The Corradino Group, Inc., as the second-ranked proposer; Alta Planning + Design, Inc., as the third-ranked proposer; The Street Plans Collaborative, Inc., as the fourth-ranked proposer; Calvin, Giordano & Associates, Inc., as the fifth-ranked proposer; Gannett Fleming, Inc., as the sixth-ranked proposer, and H.W. Lochner Inc. and Kimley-Horn and Associates, Inc., as the tied seventh-ranked proposers.  The Resolution also authorizes the City Manager and City Clerk to execute agreements upon the conclusion of successful negotiations.

The solicitation is currently under the cone of silence.

To assist with the City's transit, mobility and transportation goals, general transportation planning and traffic engineering consultant services are needed for the planning, design, and implementation of projects recommended in the City's adopted Transportation Master Plan and Bicycle-Pedestrian Master Plan, as well as advancing other priority transportation projects. The services will ensure that key pedestrian, bicycle, transit, and automobile safety and accessibility projects move forward to fruition. For approximately five (5) years, the City has had an agreement for general transportation planning and traffic engineering consultant services to assist with projects as needed. The current agreement expires on April 15, 2023.

Proposals for a replacement agreement were received pursuant to the RFQ.

On October 26, 2022, the Mayor and City Commission authorized the issuance of Request for Qualifications (RFQ) No. 2023-030-ND for General Transportation Planning and Traffic Engineering Consultant Services.   On October 28, 2022, the RFQ was issued. A voluntary pre-proposal conference was held on November 10, 2022 to provide information to proposers submitting a response. The Procurement Department issued bid notices to 40,633 companies through the e-procurement system, with 129 prospective bidders accessing the advertised solicitation. RFQ responses were due and received on December 23, 2022. The City received a total of 18 proposals from the following firms:

AECOM Technical Services, Inc.

Alta Planning + Design, Inc.

Caltran Engineering Group, Inc.

Calvin, Giordano & Associates, Inc.

Choice Engineering Consultants, Inc.

EXP U.S. Services Inc.

Florida Transportation Engineering, Inc.

Gannett Fleming, Inc.

H.W. Lochner Inc.

HBC Engineering Company

Kimley-Horn and Associates, Inc.

Kittelson & Associates, Inc.

Marlin Engineering, Inc.

Metric Engineering, Inc.

Nelson/Nygaard Consulting Associates, Inc.

Prosser, Inc.

The Corradino Group, Inc.

The Street Plans Collaborative, Inc.

On December 20, 2022, the City Manager appointed the Evaluation Committee via LTC # 530-2022. The Evaluation Committee convened on January 31, 2023, to consider the proposals received. The Committee was comprised of Dani Fawaz, Senior Transportation Engineer, Transportation and Mobility Department; Rogelio Madan, Deputy Director, Planning and Zoning Department; Luis Soto, Senior Principal Engineer, Public Works Engineering Department; and Collin Worth, Bicycle Coordinator/Transportation Analyst, Office of Transportation Management, City of Miami.  The Committee was provided an overview of the project, information relative to the City's Cone of Silence Ordinance, and the Government Sunshine Law. The Committee was also provided with general information on the scope of services and a copy of each proposal. The Committee was instructed to score and rank each proposal pursuant to the evaluation criteria established in the RFQ.

The evaluation process resulted in the ranking of proposers as noted in Attachment A and below.

The City currently has eight (8) firms under the existing contract. Based on the projected volume of work required and the results of the rankings, staff recommends awarding to the top eight (8) firms pursuant to this current solicitation. Work is to be equitably rotated among the awarded firms in accordance with Administrative Order PO.03.03.

A summary of each firm is available upon request.

Fees will be established through the negotiation process. Average annual expenditures for these services total $820,000.Services are to be funded through specific project budgets which are subject to the appropriation of funds through the City's annual budget process.

After reviewing all of the submissions and the Evaluation Committee process, I concur with the Evaluation Committee and find Marlin Engineering, Inc.; The Corradino Group, Inc., Alta Planning + Design, Inc., The Street Plans Collaborative, Inc., Calvin, Giordano & Associates, Inc., Gannett Fleming, Inc., H.W. Lochner Inc., and Kimley-Horn and Associates, Inc. to be well qualified firms for specific tasks relating to general transportation planning and traffic engineering services. Marlin Engineering, Inc., Alta Planning + Design, Inc., Calvin, Giordano & Associates, Inc., Gannett Fleming, Inc., and H.W. Lochner Inc. have provided general transportation planning and traffic engineering services to the City for approximately five (5) years and are multidisciplinary firms that have experience with various local municipalities. The Corradino Group, Inc. is a large firm that has vast traffic engineering experience providing services such as traffic calming studies and master plans to local municipalities such as the Town of Cutler Bay and the City of Fort Lauderdale. Moreover, it is an incumbent providing traffic engineering consultant services to the City of Miami Beach since 2020. The Street Plans Collaborative, Inc. created the City’s Bicycle Pedestrian Master Plan and Street Design Guidelines to help expand the City’s transportation priorities, and their team is made up of innovative transportation engineering and technical planning firms. Finally, Kimley-Horn and Associates, Inc. is a full-service, multidisciplinary consulting firm with 55 years of experience and was selected to provide program management services for the Intelligent Transportation System and Smart Parking System project for the City.

For the reasons stated herein, I recommend that the Mayor and City Commission approve the Resolution authorizing the Administration to establish a pool of pre-qualified consultants for specific tasks relating to general transportation planning and traffic engineering services; authorizing the Administration to enter into negotiations with Marlin Engineering, Inc., as the first-ranked proposer; The Corradino Group, Inc., as the second-ranked proposer; Alta Planning + Design, Inc., as the third-ranked proposer; The Street Plans Collaborative, Inc., as the fourth-ranked proposer; Calvin, Giordano & Associates, Inc., as the fifth-ranked proposer; Gannett Fleming, Inc., as the sixth-ranked proposer, and H.W. Lochner Inc. and Kimley-Horn and Associates, Inc., as the tied seventh-ranked proposers; and further authorizing the City Manager and City Clerk to execute agreements with each of the foregoing proposers upon conclusion of successful negotiations.