Item Coversheet

Competitive Bid Reports - C2  E




COMMISSION MEMORANDUM

TO:Honorable Mayor and Members of the City Commission 
FROM:Alina T. Hudak, City Manager 
DATE:March  27, 2023
 



SUBJECT:REQUEST FOR APPROVAL TO AWARD A CONTRACT PURSUANT TO INVITATION TO BID (ITB) 2023-057-ND FOR TRAFFIC SIGNAL IMPROVEMENTS AND REPAIRS.

RECOMMENDATION

It is recommended that the Mayor and City Commission approve the award of a contract to AGC Electric, Inc., AUM Construction Inc., Horsepower Electric Inc., and R & D Electric, Inc., pursuant to Invitation to Bid (ITB) No. 2023-057-ND for traffic signal improvements and repairs and further authorize the City Manager and City Clerk to execute the contracts.

 

This solicitation is currently under the cone of silence.

BACKGROUND/HISTORY

The purpose of this ITB is to establish a contract with qualified firm(s) for traffic signal improvements and repairs, including any necessary ancillary work, as necessary.

 

It is the City’s intent to award this contract as a push-button contract. Push button contracts provide a means of quickly responding to critical needs via a competitively solicited indefinite-quantity contract.  When items are needed, the requesting department will select the awarded vendor that has the best pricing and availability for the entirety of the items required for the particular need identified on a case-by-case basis.

ANALYSIS

On December 27, 2022, the ITB was issued. The Procurement Department issued bid notices to approximately 10,195 companies utilizing the City’s e-procurement system, with 57 prospective bidders accessing the solicitation. A voluntary pre-bid conference was held on January 11, 2023 to provide information to proposers submitting a response. ITB responses were due and received on February 15, 2023. The City received four (4) responses from the following firms: AGC Electric, Inc., AUM Construction Inc., Horsepower Electric Inc., and R & D Electric, Inc. See Attachment A for a tabulation of bids received.

 

The ITB stated that the responsive, responsible bidder(s) meeting all terms, conditions, and specifications of the ITB would be recommended for award. In its due diligence, the Procurement and Transportation and Mobility Departments found that the four (4) bids submitted meet the requirements of the ITB.

 

Below is a brief summary of the four (4) bidders as articulated in their bid response:

 

AGC Electric, Inc.

Established in 1997, AGC Electric, Inc. is a state-certified electrical firm specializing in all types of electrical work, traffic signals, roadway and parking lot lighting, fire alarms, CCTV, intercom, sound, intrusion detection, stage lighting, and telephone data systems. Through multiple years of experience, the firm has offered its services to clients such as the Florida Department of Transportation. AGC Electric Inc. is also an incumbent providing these services to the City, and the City has been satisfied with its work and offered positive feedback.

 

AUM Construction Inc.

Since 2006, AUM Construction has been a state-certified electrical and general contractor registered in Florida. It is a Miami-Dade County-certified Disadvantaged Business Enterprise (DBE) that specializes in transportation lighting, signalization, and intelligent transportation systems. Through multiple years of experience, the firm has offered services to clients such as the Florida Department of Transportation for District 6. AUM Construction currently provides the City with traffic signal improvement and repair services, and the City has been satisfied with its work.

 

Horsepower Electric Inc.

Horsepower Electric Inc. is a state-certified electrical and general contractor registered in Florida, specializing in roadway lighting maintenance and construction, traffic signalization, red light camera installations, intelligent transport systems, and energy savings (LED and Solar Solutions). Horsepower Electric has an excellent safety record and strictly adheres to all safety guidelines and standards set by national, state, and city regulatory agencies. Regardless of a project’s scope, Horsepower Electric works to meet its client’s needs by keeping up with modern technology in the industry and always striving for excellence in workmanship, customer satisfaction, and professional commitment.

 

R & D Electric, Inc.

For over twelve years, R & D Electric, Inc. has been part of the constant growth and improvement of South Florida by serving various cities, municipalities, highway authorities, and agencies in street lighting, traffic signalization, and utility work. It is a Miami-Dade County certified Small Business Enterprise (SBE) that has provided electrical services to the Miami-Dade Police Department, the City of Coral Gables, and the City of Tamarac. Since 2014 it has provided routine electrical services to the City, including emergency repairs and planned repairs for small projects. To date, the City is satisfied with the services provided.

SUPPORTING SURVEY DATA

Not Applicable

FINANCIAL INFORMATION

The estimated annual cost for traffic signal improvements and repairs is $275,000. Grant funds are not expected to be utilized for these services. 

Amount(s)/Account(s):

106-9615-000349-30-403-529-00-00-00                                          $400,000

 

Additional projects may be funded through the capital improvement project budget process.

CONCLUSION

Based on the foregoing, it is recommend that the Mayor and City Commission of the City of Miami Beach, Florida, approve the award of a contract to AGC Electric, Inc., AUM Construction Inc., Horsepower Electric Inc., and R & D Electric, Inc., pursuant to Invitation to Bid (ITB) No. 2023-057-ND for traffic signal improvements and repairs and further authorize the City Manager and City Clerk to execute the contracts.

Applicable Area

Citywide
Is this a "Residents Right to Know" item, pursuant to City Code Section 2-14? Does this item utilize G.O. Bond Funds?
No No 
Legislative Tracking
Transportation/Procurement

ATTACHMENTS:
Description
Attachment A