On August 18, 2017, a Professional Services Agreement for the renovation of the park to include a viewing/fishing platform, pavilion, floating dock, open sodded areas, landscape, dog park and children’s play area, was executed with Coastal Systems International, Inc. (Coastal), pursuant to the Request for Qualifications (RFQ) No. 2016-138-KB for Architectural and Engineering Design Services, in the amount of $318,000.

Several meetings were held with the community, and presentations were made to the Finance and Citywide Projects Committee and City Commission to facilitate the development of the project, and to finalize the scope and amenities that would be included. The resultant design scope added a living shoreline with an overlook, shade structures, the replacement of the existing seawall, and a unique, artistic, designed playground to the project.

On October 30, 2018, the City approved Amendment No. 1 to the professional services contract with Coastal for the additional services to include coordination of the findings of the soil remediation report into the renovation of the park, and added a living shoreline with an overlook, shade structures, a dog park, repair and/or replacement of the existing seawall, address resiliency initiatives such as onsite water retention and low voltage LED lighting, and coordination with the playground design team for the inclusion of the unique, artistic playground for a negotiated, not to exceed amount of $256,388.

The permit approval by DERM for the soil remediation includes requirements for the handling of the contaminated and new materials and provides procedures for testing and sampling of the site and required reporting after construction. The permit approval also requires an environmental consultant be assigned to oversee construction, ensure that all construction activities are in accordance with the approved Soil Management, Dust Control, Air Monitoring and Interim Source Removal plans, and coordinate the completion and certification of the work.

The project schedule initially allowed 270 days for Substantial Completion of the construction phase, plus an additional 30 days to achieve Final Completion. As a result of the complexity of the project scope, and the varied tasks included, the construction time has been extended to 540 days for Substantial Completion and 60 days for Final Completion.

The permit approval by the Building Department requires that a special inspector be engaged by the City for the inspection of several items in the project to include the seawall and living shoreline construction, the Fishing Pier and Overlook, the Playground equipment and shade structures. A licensed engineer shall be engaged as a special inspector to monitor construction to ensure conformance with the approved plans, permits, and the requirements of applicable codes. Reports of the inspections shall be made available to the City throughout the process and be the basis for certification of the construction of the above listed project scope, by the special inspector.

The City requested and received a proposal from Coastal for the following additional professional services, which were not included in the original, and previously amended scope of work:

• Additional environmental consulting services to oversee and coordinate the soil remediation efforts as required by DERM,

• Additional Construction Administration services for the additional 270 days allowed for construction, and for services to achieve project closeout.

• Special Inspector services by a licensed Engineer as required by the Building Department,

Coastal has submitted a negotiated proposal for the additional professional services in the amount of $428,500.

City staff has negotiated the proposal and found that the fees are fair and reasonable.

This Amendment No.2 will revise the total contract amount to $1,002,888.