This items seek approval of routine extensions, task/service orders or change orders/amendments to City contracts as needed for operational needs. The specific items requiring approval are listed individually in Attachment A.
Renewals/Extension
As is customary, many of the City’s agreements resulting from competitive solicitations include renewal clauses that allow for the extension of an Agreement for a certain number of renewal periods beyond the original term, as may be stipulated in the solicitation or resulting agreement. The renewal periods allow the City to continue acquiring the necessary goods and services from reputable contractors at prices established through competitive solicitations. In some cases, the City may require extending agreements, on a month-to-month basis, beyond the terms stated in the solicitation to ensure continuous operations until such time replacement agreements can be executed. All renewals or extensions are based on the same terms, conditions and cost as stipulated in the agreements.
Task/Service Orders
Certain City contracts, especially those awarded to pools of contractors, require service/task orders to be approved prior to the commencement of work. Work included in the service/task orders is consistent with the contracts approved by the City Commission.
Change Orders/Contract Amendments
From time to time it is necessary for the Mayor and City Commission to approve routine change orders or amendments to existing contracts. The reason for each change order or amendment varies and an explanation is included in Attachment A.