The Administration recommends adopting the Resolution.

The Madeleine Village Apartments is a City-owned, 16-unit multi-family garden-style apartment building located at 7861-7871 Crespi Boulevard. The property consists of four (4), one-story apartment buildings constructed in 1952, and is situated on a 0.26-acre residential multifamily zoned site situated within the North Shore Historic District and fronting the restricted, deep water access Tatum Waterway. The Madeleine Village Apartments is a contributing property to the North Shore Historic District.

The Madeleine Village Apartments is operated as an affordable housing property for low- to moderate- income residents and it is managed by the Office of Housing & Community Services. The property location is impacted by climate change and sea rise and required development and engineering because of the elevations. The Madeleine Seawall Replacement is underway as a separate project. The seawall will be raised to current City requirements and along with drainage improvements and waterproofing protection to the building and replacement of the doors with impact resistant doors, will improve the resiliency of the building.  The roof has been replaced in 2019 with a membrane roofing system with enhanced insulation R-30 to improve energy usage and enhance resiliency.

Madeleine Village Building Rehabilitation Project

On February 12, 2020, the Mayor and City Commission approved Florida Construction & Engineering, Inc (FC&E) as the lowest, most responsive bidder in ITB 2020-069-JC.

On March 27, 2020, the contract by and between the City of Miami Beach and Florida Construction and Engineering was executed for the Madeleine Village Apartments Rehabilitation in the amount of $609,687.00, including a 10% contingency. The project is funded by HOME Investment Partnership Program, Community Development Block Grant (CDBG), and Federal Emergency Management Agency (FEMA). The HOME funds awarded to this project have a deadline of April 2, 2022. The Administration will request an extension from HUD to complete the project close-out and to ensure compliance with federal guidelines.  

On March 16^th, 2021, the permit was issued by the CMB Building Department. The delay was caused by a DERM requirement that an unrelated permit (the seawall replacement) be issued prior to the issuance of the Rehab permit. Permit number BC1911342 was issued 11 days after issuance of the seawall replacement permit BC1911307.

On May 4^th, 2021, the second Notice to proceed was issued to FC&E. The NTP2 was held pending acceptable insurance placement by FC&E.

The Madeleine Village Apartments rehabilitation project represents a comprehensive building renovation, focused on preserving this City-owned, low- to moderate- income housing property. The scope of work has been carefully designed to be performed while the buildings are occupied, causing the minimum possible disruption to the tenants while ensuring compliance with federal guidelines and property standards. The rehabilitation will help maintain and further enhance the historic architectural integrity of the property.

The Madeleine Village Apartments consists of four (4) one-story buildings containing four (4) studio apartments per building. The proposed improvements include: waterproofing the buildings, new site drainage, relocation of two entrance doors to accommodate for the new drainage, raising the sidewalks to eliminate water ponding, removal of the un-permitted laundry structure, replacement of all exterior doors with impact resistant doors, installation of laundry washers and dryers in each unit, waterproofing the historic planters along the sides of the buildings, replacement of lighting fixtures with high efficiency fixtures, and exterior/interior patch and paint.

FC&E submitted a proposal and other documentation (Exhibit A) for the following additional scope requested by the City:

1. Relocation of the tenants and all personal belongings to vacant units within the Madeleine Village Apartments then back to their original units upon completion of the interior rehabilitation in the amount of $14,400. The City requested the contractor to add this task to the project scope to save in excess of $30,000.00 compared to the cost of hiring a contractor to relocate the residents off site.
2. Furnish and install slip resistant, waterproof flooring in all units in the amount of $69,776.00. This item was added to the scope to provide greater safety to the residents while improving building resiliency.
3. Specific electrical modifications at units 7861-8 & 7871-8 in the amount of $8,807.50. Included the removal of existing main line junction boxes, hand dig trenches to relocate conduit, installation of new junction boxes above the new doorways, wiring extended between junction boxes and terminations completed waterproof lugs and bushings. Upon the relocation of the entrance doors, the main electrical line junction boxes were discovered to interfere with the new doorway placement and required relocation.
4. Correction of existing unsafe electrical installations in each unit in the amount of $11,992.50. Serious electrical deficiencies were discovered during the installation of the wiring and plumbing connections for the individual laundry appliances. Changes required for the safety of the tenants and to meet current code.
5. The fabrication and installation of ADA handrails at the entranceway of units 7861-8 & 7871-8, in the amount of $595.00. ADA handrails along the wall were added for tenant safety and code requirements.
6. Installation of concrete pavers on the southern walkway as required for life safety, in the amount of $3,654.72. Installation of a concrete paver walkway was required by the City Fire Prevention inspector.
7. Installation of fire barrier pads on existing junction boxes in demising walls in the amount of $852.80.  Upon the demolition of drywall as required in the original contract scope, deficiencies discovered included missing fire barriers.
8. Installation of specialized elastomeric coating per FEMA flood proofing requirements in the amount of $14,895.38. A FEMA grant awarded subsequent to the award of this contract was incorporated into this project. As a requirement of the grant, specific flood proofing improvements were added to the scope.
9. Replacing bathtub, tiles, faucets, drain and cement wall board in unit 7871-8, in the amount of $5,398.67. During rehabilitation extensive water damage was discovered in the subject bathroom requiring demolition and removal of bathtub and fixtures and reconstruction of the cement wallboard and tile.
10. An extension to the contract time of 60 days. The added scope impacts the project schedule by an additional 60 days.

This change order No. 1 will increase the contract amount by $130,372.50, to be funded by previously appropriated grant funding, revising the total contract amount to $740,059.57, and extending the contract duration by 60 days to substantial completion.

The nature of this project is not unlike any other project which includes remodeling, refurbishing and rehabilitation. It is not uncommon to encounter unforeseen conditions which require added scope and effort. Further complicating projects of this nature is the fact that work is ongoing, the residential units are occupied and delays impact more than just the completion date. In order to mitigate those impacts, city staff has endeavored to balance the project scope and corrective measures of those unforeseen conditions. In order to reduce the impact to the tenants, the project has utilized the previously approved contingency to move the project forward, including some of the scope listed above. This change order shall serve to authorize the contractor to complete the added scope and replenish the project contingency.

N/A

The account numbers for the project are listed below:

The Administration recommends that the Mayor and City Commission adopt the resolution approving and authorizing the City Manager to execute this change order with FC&E, for the Madeleine Village Building Renovations and Site Improvements in the amount of $130,372.50 and extending the contract duration by 60 days to substantial completion.