The City of Hallandale Beach passed an ordinance on October 1, 2020 whereas all condominium associations, multi-family homeowner and cooperative apartment associations are required to annually submit the following information:
1. Name of the association
2 . Business address and the legal description of properties governed by the association
3 . Name and contact information for the property manager or designated contact person for the association
4 . A list of all officers and directors of the association with contact information
5 . Website of the association, if any
6. An impression of the corporate seal of the association, if any
7. A legible copy of the By-Laws and the rules and regulations of the association
8. A list of planned capital projects, if any, from the date of application through January 1 of the following year
9. A copy of the adopted annual budget
10. A copy of the recorded declaration of condominium and any amendments
11 . Specify the location where all building permits for work in common areas shall be posted during construction.
12. A listing of pending litigation, if any
13. Contact information for insurance agent, if any
Following the Surfside tragedy, the City of Hallandale also included to the list of required documentation:
14. The date of original building certification.
15. The status of recertification. Association will indicate either (1) Recertification not yet required, (2) Recertification is in process (due within one year but not yet past due) or (3) Recertification Past Due.
16. A copy of any report of a professional engineer or architect concerning the structural, electrical or life safety conditions of a building within the control of the Association issued within the previous year.
The City of Hallandale Beach assess a $150 annual filing fee and enforcement fees for associations that fail to file the required registration.
For reference, the Hallandale Beach ordinances are included herein.
The CMB Building, Finance, Communications, and IT Departments in collaboration have been discussing the best approach to creating a database to enhance condominium transparency.